2010-2011 Annual Report to Parliament on the Administration of the Privacy Act
Table of Contents
Annex A: Privacy Act Designation Order
Minister of Foreign Affairs
Privacy Act
The Minister of Foreign Affairs, pursuant to section 73 of the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons acting in those positions, to exercise the powers and perform the duties and functions of the Minister of Foreign Affairs as the head of a Government institution under the Act. This designation replaces the designation dated March 11, 1998.
The Honourable Lawrence Cannon, P.C., M.P.
Ottawa, October 2nd, 2009
Schedule
Sections of the Privacy Act to be Delegated
| Sections of the Privacy Act | Powers, Duties or Functions | Position |
|---|---|---|
| 8(2)(j) | Disclosure for research purposes | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 8(2)(m) | Disclosure in the public interest or in the interest of the individual | Heads of diplomatic/consular missions Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 8(4) | Copies of requests under 8(2)(e) to be retained | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 8(5) | Notice of disclosure under 8(2)(m) | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 9(1) | Record of disclosures to be retained | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 9(4) | Consistent uses | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 10 | Personal information to be included in personal information banks | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 14 | Notice where access requested | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 15 | Extension of time limits | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 17(2)(b) | Language of access | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 17(3)(b) | Access to personal information in alternative format | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 18(2) | Exemption (exempt bank) – disclosure may be refused | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 19(1) | Exemption – Personal information obtained in confidence | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 19(2) | Exemption – Where authorized to disclose | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 20 | Exemption – Federal-provincial affairs | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 21 | Exemption – International affairs and defence | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 22 | Exemption –Law enforcement and investigation | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 22.3 | Exemption – Public Servants Disclosure Protection Act | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 23 | Exemption – Security clearances | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 24 | Exemption – Individuals sentenced for an offence | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 25 | Exemption – Safety of Individuals | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 26 | Exemption – Information about another individual | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 27 | Exemption – Solicitor-client privilege | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 28 | Exemption – Medical record | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 31 | Notice of intention to investigate | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 33(2) | Right to make representation | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 35(1) | Notice of actions to implement recommendations of Commissioner | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 35(4) | Access to be given | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 36(3) | Notice of actions to implement recommendations of Commissioner concerning exempt banks | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 51(2)(b) | Special rules for hearings | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 51(3) | Ex parte representations | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 72(1) | Report to parliament | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| Sections of the Privacy Regulations | Powers, Duties or Functions | Position |
|---|---|---|
| 9 | Reasonable facilities and time provided to examine personal information | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 11(2) | Notification that correction to personal information has been made | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 11(4) | Notification that correction to personal information has been refused | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 13(1) | Disclosure of personal information relating to physical or mental health may be made to a qualified medical practitioner or psychologist for an opinion on whether to release information to the requestor | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
| 14 | Disclosure of personal information relating to physical or mental health may be made to a requestor in the presence of a qualified medical practitioner or psychologist | Deputy Directors, Access to Information and Privacy Protection Division Director, Access to Information and Privacy Protection Division Director General, Corporate Secretariat Deputy Minister for International Trade Deputy Minister for Foreign Affairs |
Annex B: Statistical Report on the Privacy Act
Statistical Report on the Privacy Act
Please click here to view the text version of the Statistical Report.
Additional Reporting Requirements – Privacy Act
Preliminary Privacy Impact Assessments initiated: 0
Preliminary Privacy Impact Assessments completed: 1
Privacy Impact Assessments initiated: 8
Privacy Impact Assessments completed: 1
Privacy Impact Assessments forwarded to the Office of the Privacy Commissioner (OPC): 1
Part III – Exemptions invoked
- Subsection 18(2): 0
- Subsection 19(1)(a): 16
- Subsection 19(1)(b): 5
- Subsection 19(1)(c): 1
- Subsection 19(1)(d): 2
- Subsection 20: 1
- Subsection 21: 24
- Subsection 22(1)(a): 3
- Subsection 22(1)(b): 10
- Subsection 22(1)(c): 1
- Subsection 22(2): 0
- Subsection 23(a): 0
- Subsection 23(b): 0
- Subsection 24: 0
- Subsection 25: 5
- Subsection 26: 211
- Subsection 27: 12
- Subsection 28: 0
Part IV – Exclusions cited
- Subsection 69(1)(a): 0
- Subsection 69(1)(b): 0
- Subsection 70(1)(a): 2
- Subsection 70(1)(b): 0
- Subsection 70(1)(c): 1
- Subsection 70(1)(d): 1
- Subsection 70(1)(e): 1
- Subsection 70(1)(f): 0
Return to the 2010-2011 Report to Parliament on the Administration of the Privacy Act.
