Annex A: Designation Order
Annex B: 2011-2012 Statistical Report
Reporting period: 2011/04/01 2012/03/31
PART 1 – Requests under the Access to Information Act
1.1 Number of Requests
Number of Requests | |
Received during reporting period | 892 |
Outstanding from previous reporting period | 427 |
Total | 1319 |
Closed during reporting period | 962 |
Carried over to next reporting period | 357 |
1.2 Sources of requests
Source | Number of Requests |
Media | 443 |
Academia | 41 |
Business (Private Sector) | 114 |
Organization | 99 |
Public | 195 |
Total | 892 |
PART 2 – Requests closed during the reporting period
2.1 Disposition and completion time
Disposition of requests | Completion Time | |||||||
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
All disclosed | 6 | 43 | 30 | 12 | 2 | 3 | 0 | 96 |
Disclosed in part | 27 | 70 | 54 | 98 | 38 | 83 | 73 | 443 |
All exempted | 8 | 2 | 0 | 1 | 9 | 0 | 3 | 23 |
All excluded | 3 | 14 | 2 | 26 | 1 | 5 | 4 | 55 |
No records exist | 34 | 111 | 20 | 12 | 1 | 0 | 0 | 178 |
Request transferred | 16 | 3 | 0 | 0 | 0 | 0 | 0 | 19 |
Request abandoned | 41 | 71 | 12 | 3 | 1 | 5 | 12 | 145 |
Treated informally | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
Total | 138 | 314 | 118 | 152 | 52 | 96 | 92 | 962 |
2.2 Exemptions
Section | Number of Requests | Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
13(1)(a) | 126 | 16(2)(a) | 2 | 18(a) | 10 | 20.1 | 0 |
13(1)(b) | 32 | 16(2)(b) | 1 | 18(b) | 16 | 20.2 | 0 |
13(1)(c) | 13 | 16(2)(c) | 25 | 18(c) | 1 | 20.4 | 0 |
13(1)(d) | 4 | 16(3) | 0 | 18(d) | 15 | 21(1)(a) | 218 |
13(1)(e) | 0 | 16.1(1)(a) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 264 |
14(a) | 21 | 16.1(1)(b) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 89 |
14(b) | 16 | 16.1(1)(c) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 19 |
15(1) - I.A.* | 367 | 16.1(1)(d) | 0 | 18.1(1)(d) | 0 | 22 | 5 |
15(1) - Def.* | 25 | 16.2(1) | 0 | 19(1) | 364 | 22.1(1) | 0 |
15(1) - S.A.* | 8 | 16.3 | 0 | 20(1)(a) | 7 | 23 | 105 |
16(1)(a)(i) | 8 | 16.4(1)(a) | 0 | 20(1)(b) | 135 | 24(1) | 4 |
16(1)(a)(ii) | 2 | 16.4(1)(b) | 0 | 20(1)(b.1) | 1 | 26 | 1 |
16(1)(a)(iii) | 0 | 16.5 | 0 | 20(1)(c) | 121 | ||
16(1)(b) | 4 | 17 | 22 | 20(1)(d) | 34 | ||
16(1)(c) | 6 | ||||||
16(1)(d) | 0 |
* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities
2.3 Exclusions
Section | Number of requests | Section | Number of requests | Section | Number of requests |
68(a) | 3 | 69(1)(a) | 10 | 69(1)(g) re (a) | 21 |
68(b) | 0 | 69(1)(b) | 0 | 69(1)(g) re (b) | 0 |
68(c) | 1 | 69(1)(c) | 1 | 69(1)(g) re (c) | 47 |
68.1 | 0 | 69(1)(d) | 5 | 69(1)(g) re (d) | 3 |
68.2(a) | 0 | 69(1)(e) | 41 | 69(1)(g) re (e) | 40 |
68.2(b) | 0 | 69(1)(f) | 0 | 69(1)(g) re (f) | 1 |
69.1(1) | 0 |
2.4 Format of information released
Disposition | Paper | Electronic | Other formats |
All disclosed | 87 | 4 | 5 |
Disclosed in part | 369 | 74 | 0 |
Total | 456 | 78 | 5 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests | Number of pages processed | Number of pages disclosed | Number of requests |
All disclosed | 8636 | 8636 | 96 |
Disclosed in part | 128670 | 74112 | 443 |
All exempted | 2433 | 0 | 23 |
All excluded | 9628 | 0 | 55 |
Request abandoned | 4371 | 0 | 145 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition | Less than 100 pages processed | 101-500 pages processed | 501-1000 pages processed | |||
Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
All disclosed | 89 | 1242 | 5 | 720 | 0 | 0 |
Disclosed in part | 230 | 9104 | 138 | 22068 | 45 | 15772 |
All exempted | 10 | 0 | 13 | 0 | 0 | 0 |
All excluded | 53 | 0 | 2 | 0 | 0 | 0 |
Abandoned | 140 | 0 | 1 | 0 | 1 | 0 |
Total | 522 | 10346 | 159 | 22788 | 46 | 15772 |
Disposition | 1001-5000 pages processed | More than 5000 pages processed | ||
Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
All disclosed | 2 | 6674 | 0 | 0 |
Disclosed in part | 30 | 27168 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 |
Abandoned | 3 | 0 | 0 | 0 |
Total | 35 | 33842 | 0 | 0 |
2.5.3 Other complexities
Disposition | Consultation required | Assessment of fees | Legal advice sought | Other | Total |
All disclosed | 14 | 6 | 0 | 0 | 20 |
Disclosed in part | 180 | 31 | 0 | 0 | 211 |
All exempted | 8 | 2 | 0 | 0 | 10 |
All excluded | 39 | 1 | 0 | 0 | 40 |
Abandoned | 19 | 30 | 0 | 0 | 49 |
Total | 260 | 70 | 0 | 0 | 330 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline | Principal Reason | |||
Workload | External consultation | Internal consultation | Other | |
219 | 110 | 109 | 0 | 0 |
2.6.2 Number of days past deadline
Number of days past deadline | Number of requests past deadline where no extension was taken | Number of requests past deadline where an extension was taken | Total |
1 to 15 days | 11 | 5 | 16 |
16 to 30 days | 7 | 14 | 21 |
31 to 60 days | 10 | 9 | 19 |
61 to 120 days | 8 | 20 | 28 |
121 to 180 days | 10 | 22 | 32 |
181 to 365 days | 9 | 26 | 35 |
More than 365 days | 18 | 50 | 68 |
Total | 73 | 146 | 219 |
2.7 Requests for translation
Translation Requests | Accepted | Refused | Total |
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
PART 3 – Extensions
3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken | 9(1)(a) Interference with operations | 9(1)(b) Consultation | 9(1)(c) Third party notice | |
Section 69 | Other | |||
All disclosed | 15 | 0 | 14 | 2 |
Disclosed in part | 177 | 76 | 104 | 36 |
All exempted | 6 | 1 | 7 | 0 |
All excluded | 4 | 7 | 32 | 0 |
No records exist | 18 | 0 | 11 | 1 |
Request abandoned | 20 | 8 | 11 | 1 |
Total | 240 | 92 | 179 | 40 |
3.2 Length of extensions
Length of extensions | 9(1)(a) Interference with operations | 9(1)(b) Consultation | 9(1)(c) Third party notice | |
Section 69 | Other | |||
30 days or less | 70 | 1 | 16 | 1 |
31 to 60 days | 74 | 12 | 72 | 13 |
61 to 120 days | 72 | 22 | 52 | 17 |
121 to 180 days | 21 | 53 | 25 | 9 |
181 to 365 days | 3 | 4 | 14 | 0 |
365 days or more | 0 | 0 | 0 | 0 |
Total | 240 | 92 | 179 | 40 |
PART 4 – Fees
Fee Type | Fee Collected | Fee Waived or Refunded | ||
Number of requests | Amount | Number of requests | Amount | |
Application | 891 | $4,455 | 1 | $5 |
Search | 17 | $3,542 | 11 | $2,754 |
Production | 0 | $0 | 0 | $0 |
Programming | 0 | $0 | 0 | $0 |
Preparation | 10 | $1,418 | 4 | $548 |
Alternative format | 0 | $0 | 0 | $0 |
Reproduction | 0 | $0 | 0 | $0 |
Total | 918 | $9,415 | 16 | $3,307 |
PART 5 – Consultations received from other institutions and organizations
5.1 Consultations received from other government institutions and organizations
Consultations | Other government institutions | Number of pages to review | Other organizations | Number of pages to review |
Received during reporting period | 1134 | 80284 | 2 | 3 |
Outstanding from the previous reporting period | 205 | 15524 | 0 | 0 |
Total | 1339 | 95808 | 2 | 3 |
Closed during the reporting period | 958 | 57953 | 1 | 1 |
Pending at the end of the reporting period | 381 | 37855 | 1 | 2 |
5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation | Number of days required to complete consultation requests | |||||||
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | than 365 days | Total | |
Disclose entirely | 49 | 61 | 100 | 95 | 9 | 9 | 1 | 324 |
Disclose in part | 21 | 144 | 55 | 144 | 61 | 27 | 8 | 460 |
Exempt entirely | 7 | 3 | 0 | 3 | 0 | 0 | 0 | 13 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 3 | 1 | 0 | 0 | 0 | 0 | 0 | 4 |
Other | 56 | 22 | 25 | 47 | 2 | 5 | 0 | 157 |
Total | 136 | 231 | 180 | 289 | 72 | 41 | 9 | 958 |
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation | Number of days required to complete consultation requests | |||||||
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | than 365 days | Total | |
Disclose entirely | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
PART 6 – Completion time of consultations on Cabinet confidences
Number of days | Number of responses received | Number of responses received past deadline |
1 to 15 | 11 | 2 |
16 to 30 | 22 | 1 |
31 to 60 | 21 | 7 |
61 to 120 | 23 | 12 |
121 to 180 | 8 | 24 |
181 to 365 | 0 | 9 |
More than 365 | 0 | 4 |
Total | 85 | 59 |
PART 7 – Resources related to the Access to Information Act
7.1 Costs
Expenditures | Amount | |
Salaries | $2,144,516 | |
Overtime | $8,522 | |
Goods and Services | $1,726,072 | |
Professional services contracts | $1,618,296 | |
Other | $107,776 | |
Total | $3,879,110 | |
7.2 Human Resources
Resources | Dedicated full-time to ATI activities | Dedicated part-time to ATI activities | Total |
Full-time employees | 39.10 | 0.00 | 39.10 |
Part-time and casual employees | 3.40 | 0.00 | 3.40 |
Regional staff | 0.00 | 0.00 | 0.00 |
Consultants and agency personnel | 26.35 | 0.00 | 26.35 |
Students | 0.00 | 0.00 | 0.00 |
Total | 68.85 | 0.00 | 68.85 |
