Serial No. 102
Date: April 1, 1998
Note: The Table of Contents and sections of this Notice have been renumbered to adhere to EPD's web publishing standards.
1.1 This Notice replaces Notice to Exporters, Serial No. 23 of January 1, 1986, entitled "Export of Logs from British Columbia".
1.2 While all logs exported from Canada require Federal export permits for all destinations, this Notice provides information with respect to the export of logs from British Columbia.
1.3 In order to determine adequate supply, forest products defined in Group 5 of the Export Control List (ECL) and proposed for export from British Columbia undergo a surplus testing procedure in consultation with the Provincial government.
1.4 In remote areas of the Coast, applications may be made for a minimum export of 2800 m3 of logs. Volumes below this level will not be accepted and must be transported to the established log marketing areas before making applications. Normally, volumes above 15,000 m3 from any area will not be considered.
1.5 Only harvested logs will be considered for export. Logs must be sorted, boomed or decked to conform to normal log market practices of not less than 90% of a single species and recognized domestic end use sort by volume. Hemlock and balsam may be considered one species. For pulp log sort only, lodgepole pine and spruce may be included with hemlock and balsam.
1.6 All timber is subject to, and must be available for, inspection by the B.C. Ministry of Forests (BCMOF).
Note: All parcels of logs scaled for export purposes whether original scale for export or stock scale for export must be scaled by timber mark using the B.C. metric scale. In the case of stock scales it is imperative that the notation stock scale for export by mark be recorded in the remark section of the summary of scale as well as on the tally sheet. No other scale format will be acceptable.
1.7 Exporters moving logs, in-transit, through the Province of British Columbia with logs harvested from places other than B.C. should contact the B.C. Ministry of Forests in Nanaimo, B.C. at 250-751-7089 for information regarding supporting documentation required for in-transit shipments through B.C..
2.1 Exporters wishing to export logs harvested from Federal or private lands not subject to control under Part 10 of the B.C. Forest Act(i) must apply to the Export Controls Division (ECD) of the Department of Foreign Affairs and International Trade (DFAIT) at the address noted in Section 7 of this Notice. Initially, one form must be submitted to ECD/DFAIT: an "Application to Advertise Logs on the B.C. Federal Bi-Weekly List" (EXT 1718) which is available from ECD/DFAIT or from any of the B.C. Ministry of Forests (BCMOF) offices (see Section 8). This form must be accompanied by a metric stock scale by timber mark (Summary of Scale or FS 72) or a computer generated Summary of Scale (Scale detail by length and diameter must also accompany the Scale Summary). Copies of both the "Application" and the "Summary" must also be sent to the Regional BCMOF office where the logs will be advertised at the same time the originals are submitted to ECD/DFAIT.
(i) Booms or parcels containing any logs subject to Part 10 will not be accepted for export consideration.
2.2 Upon receipt and review of the EXT 1718, the ECD/DFAIT will request the B.C. Ministry of Forests (BCMOF) to notify potential domestic purchasers that the logs are available for domestic sale and that they may place written bids/offers on the logs, normally within fourteen days (14) of notification date. Appendix 1 contains a sample letter of an "Offer to Purchase".
2.3 Information on Applications/Advertised Listings
Detailed information on individual applications will not be supplied over the telephone by the ECD/DFAIT or Provincial Ministry staff. However, a copy of the Bi-Weekly List is available to the public at the Provincial Regional Office where a copy of the application was sent, and directly from the Vancouver Regional Office located in Nanaimo (see Section 8 for addresses).
2.4 Offers to Purchase
2.5 Re-Sort or Processing Subsequent to Advertising
Note: A metric stock scale by timber mark must be done on the export portion when the volume or piece count differs from that of the original parcel.
If no offer to purchase the logs is submitted within the required time period, the ECD/DFAIT will consider this and any other factors before informing the Exporter/Applicant as to whether or not the logs are surplus to domestic requirements. If the logs are determined to be surplus, the exporter will be requested to submit two forms: An "Application for Permit to Export Goods" (EXT 1042) and the form "Information on Logs in Support of Federal Application EXT 1042" (EXT 1719) to the ECD/DFAIT with copies to the BCMOF. Upon receipt of this documentation, the ECD/DFAIT will undertake to process the Federal export permit application.
4.1 As indicated in 2.4.b), offers to purchase the logs must be received within the required time period as determined by the Regional BCMOF office. This period is normally 14 days from date of notification.
4.2 Each Bi-Weekly List will specify the period during which offers must remain valid.
4.3 When considering offers, FTEAC proceeds as follows:
4.4 Logs Deemed Surplus/Not Surplus
4.5 Expiry Dates/Amendments
Once a Federal permit has expired it cannot be amended. However, a permit holder may request an extension (amendment) to an existing permit. The request must be in writing, addressed to the Director, Export Controls Division. This should be done at least two weeks prior to the expiry date.
5.1 For logs harvested from Indian Reserves and surrendered lands as defined in the Indian Act and the Indian Timber Regulations, the applicant must apply to the B.C. Ministry of Forests Provincial Regional Office and submit the following documents:
5.2 Pursuant to the Department of Indian Affairs and Northern Development (DIAND) British Columbia Region export policy for unmanufactured forest products, the Exporter must obtain a written letter of consent from DIAND in Vancouver. Once the letter of consent is issued by DIAND, it is sent by DIAND to the ECD/DFAIT at the address noted in Section G, with copies to the BC Ministry of Forests (BCMOF) and the applicable Indian Band. For information contact:
Note: All parcels of logs scaled for export purposes, whether original scale for export or stock scale for export must be scaled by timber mark using the B.C. metric scale. In the case of stock scales it is imperative that the notation stock scale for export by mark be recorded in the remark section of the summary of scale as well as on the tally sheet. No other scale format will be acceptable.
5.3 Upon receipt of the documentation noted above, the BCMOF Provincial Regional Office will return copies of the documents to the Applicant. The Applicant must then apply for a Federal export permit by completing an "Application For Permit To Export Goods" (EXT-1042) and submitting it to the ECD/DFAIT together with copies of all documents noted in paragraph 5.1.
5.4 Upon receipt of the documents noted in paragraph 5.1 above, the ECD/DFAIT will undertake to process the Federal export permit application.
5.5 All timber is subject to, and must be available for, inspection by the BCMOF. As well, all logs must be marked to identify their origin.
6.1 Exporters wishing to export logs harvested from Provincial lands located in B.C. and subject to control under Part 10 of the B.C. Forest Act must follow the procedures as detailed in "Province of B.C. Procedures for the Export of Timber". These Procedures are available from any of the offices noted in Section 8.
7.1 Exporters are advised that under the authority of the Export and Import Permits and Certificates Fees Order, a fee of $14.00 will be levied for each Federal export permit for the export of goods included on the Export Control List (ECL) under Group 5 except Items 5400, 5401 and 5500. Exporters applying for permits are required to submit with their Federal application a cheque or bank money order, payable to the Receiver General for Canada (no cash) in the amount of $14.00 for each permit requested.
7.2 Exporters wanting to submit their applications by facsimile may do so on the understanding that the original application must be sent immediately by mail together with a cheque or money order in the amount of $14.00. Exporters who do not include the cheque or money order with their original applications will be placed on monthly billing.
7.3 Federal export permit applications and supporting documentation, as well as all enquiries, should be directed to:
The Department of Foreign Affairs and International Trade (DFAIT)
Export Controls Division (EPE)
125 Sussex Drive
Ottawa, Ontario K1A 0G2
Vancouver Forest Region
2100 Labieux Road
Cariboo Forest Region
540 Borland Street
Williams Lake, B.C.
Kamloops Forest Region
515 Columbia Street
Prince George Forest Region
1011 Fourth Avenue
Prince George, B.C.
Prince Rupert Forest Region
3726 Alfred Avenue
Nelson Forest Region
518 Lake Street