All applications submitted to DFATD are required to provide information on the nine criteria listed below. Some links may direct you to policies and material published by the former Canadian International Development Agency (CIDA). Those policies which relate to the delivery of international development assistance continue their applicability in the context of assessing proposals for funding from DFATD.
In its review of applications, DFATD will look for the following elements:
1.0 Rationale for the initiative
- Development challenges in relation to local needs are described comprehensively and clearly.
- There is evidence of stakeholder endorsement or support demonstrating a commitment to undertaking the initiative.
- There is evidence that community representatives and/or other stakeholders have participated in the design and development of the initiative.
- There is evidence of the incorporation of lessons learned and best practices by the applicant and the integration of crosscutting themes (where identified as being relevant by the applicant) in the design and development of the initiative.
2.0 Managing for results and responding to risks
- The logic model meets the specifications for the logic model structure, and covers concerns such as these: clear and measurable output and outcome statements, and a clear and compelling relationship between each level of the logic model.
- The narrative description of the logic model is clear and understandable (with an understandable demonstration of linkages between each level of the logic model and flow from one level to the next).
- There is a clear description of the integration of environment, gender, and governance in the logic model (where identified as being relevant by the applicant).
- The preliminary performance measurement framework meets the specifications required in the application form, and covers concerns such as these: completeness, feasibility, and achievability. This includes, but is not limited to, the presence of gender-disaggregated indicators.
- There is a clear and understandable listing and description of priority/key risks as they apply to the outcomes identified in the logic model, including the integration of environment, gender, and governance themes (where identified as being relevant by the applicant).
- The proposed response measures and risk rating are feasible and realistic, and there is evidence or a demonstration of how every level of risk (low or high) is effectively managed during the implementation phase.
3.0 Initiative plan
- The plan of activities is clear, realistic, and complete, and the activities clearly demonstrate how anticipated results in the logic model are to be achieved.
- The schedule is realistic (i.e. with appropriate sequencing).
- The initiative management systems are comprehensively described, with evidence that monitoring and management approaches are firmly embedded in the organization, and that organizations are capable of addressing, and will address, any challenges that arise.
4.0 Environmental Sustainability
- Key positive and negative environmental effects are identified.
- Corresponding mitigation and enhancement measures are comprehensive, appropriate, and financially and technically feasible.
- The applicant demonstrates sufficient capacity (e.g., processes, financial and human resources) to ensure implementation of the measures identified.
- The measures have been incorporated into the initiative's design and planning (e.g., activity, indicator, budget).
5.0 Gender equality
- The listing of gender issues is complete and practical.
- Measures identified by the applicant that will contribute to one or more of the three objectives of the Policy on Gender Equality are clear and logical.
- Governance issues included in the application and measures that show how the initiative will fully contribute to DFATD's commitment to governance are comprehensive and appropriate.
- There is a clear explanation of how governance considerations have been incorporated into the design, development, implementation, and follow-up of the initiative.
- The listing of key human rights issues is complete and logical. Mitigation measures proposed to address any human rights concerns are appropriate and sufficient.
7.0 Sustainability of results
- Measures for addressing local ownership (as defined in the Paris Declaration) opportunities and obstacles are practical.
- Strategies and efforts suggest a likelihood that local capacities will be strengthened, and the initiative will be sustainable, particularly with respect to financial viability.
- The description is convincing about the likelihood that local partners and participants will eventually assume full responsibility for maintaining the outcomes of the initiative.
- There is a clear description of the interactions that need to occur with other development actors or institutions to implement the initiative successfully.
- The capacity development plan is complete and clear.
- The description of strategies and the efforts for ensuring sustainability of results are practical, realistic, and comprehensive.
- The capacity development plan is reflected in the logic model (outcome level).
8.0 Financial information
- Budget templates are complete and well structured, and show a clear link between components of the application form (i.e., activities in the logic model) and the integration of all relevant initiative considerations (e.g. gender).
- The budget reveals a cost-effective approach to initiative implementation, and reflects realistic costs of carrying out the planned work.
- Expenses are complete, well described, and eligible (See Annex 2 for general information on eligible and ineligible costs).
- Team membership appears appropriate to the initiative requirements, and includes skills for environment and gender (where these have been identified by the applicant as being relevant).
9.0 Organizational ability relevant to the initiative
- The organization's ability (expertise and experience) to carry out the initiative is demonstrated.
- The local capacity in financial management, technical issues, results-based monitoring, procurement, human resources, and other expertise and staff required to deliver initiative activities and outcomes is demonstrated.
- The local capacity to manage environment, gender, and governance themes (where identified as being relevant by the applicant) is demonstrated.
- Initiative examples demonstrate significant and relevant technical experience and prior initiative successes in delivering results.
- Evaluations point to successful and acceptable performance.
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