Call for proposals – Support for Child and Youth Protection Initiatives in the Democratic Republic of Congo (DRC)

This call is closed. The deadline for proposal submissions was October 22, 2015.

Note

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Modification

Please note the new submission deadline: October 22, 2015. This also affects the deadline for submitting a question: October 8, 2015.

Foreign Affairs, Trade and Development Canada (DFATD) is launching a call for proposals for child and youth protection initiatives in the Democratic Republic of Congo (DRC). The total amount of funding available under the call is fifteen million Canadian dollars (CAD $15,000,000), to be disbursed over a period of up to five years.

Based on the availability of funds, DFATD will fund projects valued at between three million Canadian dollars (CAD $3,000,000) and seven million Canadian dollars (CAD $7,000,000) and that will be implemented over a period of three to five years.

The deadline for proposal submissions was October 22, 2015, at 3:00 p.m., Eastern Daylight Time (UTC-4).

Objective

This call for proposals is designed to support project proposals whose objective is to improve the well-being of children and youth in the DRC through child and youth protection initiatives.

Definitions

By "protection," DFATD means the prevention of and fight against violence toward, and the exploitation and mistreatment of children, including sexual exploitation, child labour, child trafficking and harmful traditional practices such as female genital mutilation/excision and child marriage. Child protection projects may target children and youth who are particularly at risk, such as those who live without parental protection, have problems with the law, are conscripted as child soldiers or live in an armed conflict situation.

By "child," DFATD means any human being under the age of 18.

By "youth," DFATD means any human being between the ages of 15 and 24.

By "local institution," DFATD means a civil society organization or public or government institution (at the national, provincial, local or other level).

Projects funded under this call for proposals must contribute to the achievement of the following ultimate outcome:

  • Ultimate outcome: Improved well-being of children and youth in the Democratic Republic of Congo.

The projects must also contribute to the achievement of all three of the following intermediate outcomes:

  • Intermediate outcome 1: The government and local institutions are more effective at preventing violence and at protecting children and youth, taking into account gender-based differences.
  • Intermediate outcome 2: Families and communities adopt practices that better respect the rights of children and youth in a gender-equitable manner.
  • Intermediate outcome 3: Children and youth are more involved in activities/services aimed at preventing violence and providing gender-specific and equitable protection.

Projects may focus on the following categories of children and youth (though this is not an exhaustive list):

  • children and youth who have experienced family and social breakdown;
  • homeless children and youth;
  • children and youth working in mines or other dangerous situations;
  • children and youth in armed conflict situations, including child soldiers;
  • children and youth subjected to sexual violence, or to early or forced marriage.

The working language in the DRC is French.

Eligibility

Please note that the eligibility requirements, as they pertain to consortiums, in the application form and call page have been modified for clarity and consistency with the responses provided in the Frequently Asked Questions (FAQ) about this call for proposals. Applicants should consult the revised documents to ensure a clear understanding of the eligibility requirements with respect to consortiums but do not have to download and use the new application form if they are already working on the previous version.

The eligibility requirements for this call for proposal with regards to consortiums are as follows:

The applicant must have at least three years of experience in managing and implementing international development projects in the area of child and youth protection that have produced positive results, with at least one project valued at at least two million Canadian dollars (CAD $2,000,000) and at least one project implemented in a French-language setting. Only organizations that meet all of the eligibility requirements listed on the application form will be considered under this call for proposals. Organizations that do not meet the eligibility requirements may form a consortium with another organization that does meet all of the eligibility requirements. The organisation that meets all of the eligibility requirements must be the lead organisation of the consortium. It is not necessary for a consortium to form a separate legal entity for the purpose of applying in response to this call.

This call for proposals is open to Canadian, international and local organizations, including private-sector organizations. Organizations that submit a proposal must be registered or have proof of their legal status. 

DFATD will review proposals requesting between three million Canadian dollars (CAD $3,000,000) and seven million Canadian dollars (CAD $7,000,000) for projects with a duration of between three and five years.

The applicant must have at least three years of experience in managing and implementing international development projects in the area of child and youth protection that have produced positive results, with at least one project valued at at least two million Canadian dollars (CAD $2,000,000) and at least one project implemented in a French-language setting.

Only organizations that meet all of the eligibility requirements listed on the application form will be considered under this call for proposals. Organizations that do not meet the eligibility requirements may form a consortium with another organization that does meet all of the eligibility requirements. The organisation that meets all of the eligibility requirements must be the lead organisation of the consortium. It is not necessary for a consortium to form a separate legal entity for the purpose of applying in response to this call.

DFATD will review and assess duly completed proposals. Failure to meet all of the eligibility requirements could result in the rejection of the proposal.

Proposal assessment

DFATD will assess all of the proposals on a comparative basis against nine main assessment criteria specific to this call:

  1. Rationale for the initiative
  2. Managing for results and responding to risks
  3. Initiative plan
  4. Environmental sustainability
  5. Gender equality
  6. Governance
  7. Sustainability of results
  8. Financial information
  9. Organizational ability relevant to the initiative

DFATD will also assess the following additional criteria:

  1.  Participation of children and youth
  2.  Strengthening of a systems approach to child protection

Application process

  1. Please read the call for proposals application form carefully.
  2. Complete the application form and the mandatory organization and proposal documents listed in the "Eligibility Requirements" section of the application form. DFATD will not accept forms or supporting documentation sent by mail, courier or fax. Supporting documentation that is not available in an electronic format must be scanned.
  3. Please submit your application by the date and time of the deadline, to: protection.rdc-drc@international.gc.ca.

Applications received after the deadline, October 22, 2015, at 3:00 p.m., Eastern Daylight Time (UTC-4), will not be accepted.

After submission of your proposal, you will receive an automated email confirming that your application has been submitted. If you do not receive a confirmation email, your application will not be considered as received.

Review process

DFATD will apply an initial merit screening against assessment criteria 1 (Rationale for the Initiative), 2 (Managing for Results and Responding to Risks) and 9 (Organizational Ability Relevant to the Initiative). Proposals deemed unacceptable at this stage will not proceed for further review.

Proposals that are deemed acceptable will be reviewed based on all of the assessment criteria. From the proposals that meet all of the assessment criteria, DFATD will determine which proposals or group of proposals best align with its priorities. The organization’s contribution, Canadian visibility and the use of Canadian expertise could be considered at this stage.

To ensure that the process is transparent and fair, DFATD will not discuss applications until all organizations have been notified of decisions with regard to their applications. However, organizations can email questions concerning the application process to protection.rdc-drc@international.gc.ca. The deadline for submitting questions is October 8, 2015, 3:00 p.m., Eastern Time (UTC-4). DFATD will not answer enquiries received after that date.

DFATD will acknowledge receipt of questions within five (5) business days and will post all questions and answers concerning the guidelines on its website. Information posted on the Development section of DFATD’s website, including the "Frequently asked questions about applying for funding" and the "Frequently asked questions concerning this call for proposals", represents the only official interpretation of the application process.

Organizations will be informed of the results once a decision has been made. An officer will then contact the successful applicants to discuss the details of the funding agreement. DFATD will also send a letter to all unsuccessful candidates to inform them of the decision.

Supporting documentation for applicants

Software required for completing online forms

To download, view and complete the forms, you will need version 9.1 or higher of Adobe Acrobat Reader.