Call for proposals – From Farms to Markets in South Sudan

This call is closed. The deadline for submissions was August 14, 2015, at 3 p.m., Eastern Daylight Time (UTC-4).

Note

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Foreign Affairs, Trade and Development Canada (DFATD) is launching a call for proposals for food security initiatives in South Sudan. The total amount of funding available under this call is up to forty million dollars ($40,000,000). All figures in this document are in Canadian dollars.

Based on the availability of funds, DFATD will fund projects valued at between six million dollars ($6,000,000) and eight million dollars ($8,000,000), which will be implemented over a period of up to three years, not including an additional three-month project close-out period.

DFATD may decide to fund any number or none of the proposals submitted for consideration.

The deadline for proposal submissions is August 14, 2015, at 3 p.m., Eastern Daylight Time (UTC-4).

Objective

This call for proposals is designed to fund projects in South Sudan that will boost food production and support the market participation of smallholder farmers in order to protect livelihoods.

Results

Projects funded under this call for proposals must contribute to the achievement of the following ultimate outcome:

  • Ultimate outcome: Improved food security for rural populations in targeted geographic areas.

Projects must also contribute to the achievement of both of the following intermediate outcomes:

  • Intermediate outcome 1: Increased sustainable agricultural production of year-round diversified crops and fisheries, particularly by women, in targeted geographic areas; and
  • Intermediate outcome 2: Increased participation of smallholder farmers and fisherfolk in economic activities, particularly by women, in targeted geographic areas.Footnote 1

"Food production" includes staple crops, root crops, legumes, fruits, vegetables as well as fish, to allow farmers to continue food production even outside regular cropping seasons with the intent of moving beyond subsistence agriculture.

"Economic activities" includes activities that support market participation around targeted crops such as value addition activities (e.g. drying, processing, packaging, etc.), improving linkages between buyers and sellers, and training on business skills or literacy and/or numeracy.

Eligibility

This call for proposals is open to Canadian, international and local organizations, including private sector organizations, that are legally incorporated or otherwise constituted under the law. It excludes multilateral institutions. Organizations must also meet the eligibility requirements listed on the application form.

DFATD will review proposals requesting between six million dollars ($6,000,000) and eight million dollars ($8,000,000) for projects with an overall duration of up to thirty-nine (39) months (based on up to three years of project implementation and an additional three months for project close-out).

Organizations must have at least three years' experience in managing, delivering and achieving proven results for food security initiatives in South Sudan.

Proposed projects should be located in one or more of the following locations: Eastern Equatoria State, Warrap State, Western Bahr el Ghazal State and/or Northern Bahr el Ghazal State.

Only organizations that meet all of the eligibility requirements listed on the application form may be considered an individual applicant or a consortium lead under this call for proposals. Organizations that do not meet the minimum eligibility requirements may form a consortium with another organization that does meet all of the eligibility requirements. However, each member of the consortium will be required to show proof of legal status. It is not necessary for a consortium to form a separate legal entity for the purpose of applying to this call.

DFATD will only review and assess duly completed proposals. Failure to meet all of the eligibility requirements may result in the rejection of the proposal.

Proposal assessment

DFATD will assess all of the proposals on a comparative basis against the nine main assessment criteria shown below. Please note that given the context in South Sudan, all programming must take a conflict-sensitive approach to achieving outcomes. While conflict sensitivity is not a stand-alone assessment criterion for this call for proposals, it will be considered as part of your integrated response to the nine assessment criteria. At a minimum for this call for proposals, conflict sensitivity requires a "do no harm" approach to ensure that interventions do not create or exacerbate conflict.

  1. Rationale for the initiative
  2. Managing for results and responding to risks
  3. Initiative plan
  4. Environmental sustainability
  5. Gender equality
  6. Governance
  7. Sustainability of results
  8. Financial information
  9. Organizational ability relevant to the initiative

Application process

  1. Please read the call for proposals application form carefully.
  2. Complete the application form and attach the mandatory documents listed in the "Eligibility Requirements" section of the application form. DFATD will not accept forms or supporting documentation sent by regular mail, courier or fax. Supporting documentation that is not available in an electronic format must be scanned.
  3. Submit your proposal by August 14, 2015, at 3 p.m. Eastern Daylight Time (UTC-4) to SouthSudanCFP.SoudanduSudADP@international.gc.ca. Proposals received after this deadline will not be accepted.

After submission, you will receive an email confirming that your application has been submitted. If you do not receive a confirmation email, your application will not be considered as received.

Review process

DFATD will apply an initial merit screening against assessment criteria 1 (Rationale for the initiative), 2 (Managing for results and responding to risks), 5 (Gender equality) and 9 (Organizational ability relevant to the initiative). First consideration will be given to applications that clearly show plans to hire and integrate the services of a full-time gender equality advisor in the gender equality section of the application form. Proposals deemed unacceptable or weak will not proceed for further review.

Proposals that are deemed acceptable will be reviewed based on all of the assessment criteria. From the proposals that meet all of the assessment criteria, DFATD will determine which proposals or group of proposals best align with its priorities. Consideration at this stage could be given to the use of Canadian expertise, the organization’s contribution to the project (cash and/or in-kind), the amount of specific activities supporting increased decision making for women and the engagement of youth. Proposals that are led by a Canadian organization or have a partnership with a Canadian organization will be given preference.

To ensure that the process is transparent and fair, DFATD will not discuss applications until all organizations have been notified of decisions with regard to their applications. However, organizations can email questions concerning the application process to SouthSudanCFP.SoudanduSudADP@international.gc.ca. The deadline for submitting questions is July 31, 2015, 3 p.m. Eastern Daylight Time (UTC-4). DFATD will not answer enquiries received after that date.

DFATD will acknowledge receipt of questions within five (5) business days and will post all questions and answers concerning the guidelines on its website. Information posted on the Development section of DFATD’s website, including the "Frequently asked questions about applying for funding" and the "Frequently asked questions concerning this call for proposals", represents the only official interpretation of the application process.

Organizations will be informed of the results once a decision has been made. An officer will then contact the successful applicants to discuss the details of the funding agreement. DFATD will also send a letter to all unsuccessful candidates to inform them of the decision.

Supporting DFATD documentation available to applicants

Software required for completing online forms

To download, view and complete the forms, you will need version 9.1, or later, of Adobe Acrobat Reader.

Footnotes

Footnote 1

Under this call for proposals, funding will not be provided to support any microfinance or revolving-fund activities.

Return to footnote 1 referrer