All persons posted to Canada as foreign representatives or international civil servants must, as part of the accreditation process, submit a registration form after their effective arrival in Canada. The option of a pre-arrival notification is now available to ICAO for a faster accreditation process.
The pre-arrival notification step does not exempt persons from normal entry visa requirements. Therefore, citizens of a country that require a visa to enter Canada must apply for one prior to entry.
To be eligible to submit a pre-arrival notification, you must meet one of the categories below:
Pre-arrival notifications must be made using the form below:
All fields of page 1 of the form must be filled, with the exception of:
The applicant must sign at the bottom of page 2 of the form.
The form must be submitted to the Office of Protocol prior to arrival in Canada, either by fax at 613-943-1075 or via e-mail at firstname.lastname@example.org.
Once in Canada, the accreditation (i.e. the process by which the Office of Protocol issues the multiple-entry Acceptance and matching Identity Card) should be requested through the ICAO Secretariat.
The Accreditation Unit of the Office of Protocol can be reached at 613–944–0096 or by email: email@example.com. Requests for information and questions submitted in writing must be as clear, precise and detailed as possible so that we can respond in a timely and accurate manner.
The Accreditation Unit is open from 8 a.m. to 4 p.m., Monday to Friday. It is closed on statutory holidays.
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