Pre-Arrival Notification, International Civil Aviation Organization (ICAO)

A New Service

All persons posted to Canada as foreign representatives or international civil servants must, as part of the accreditation process, submit a registration form after their effective arrival in Canada. The option of a pre-arrival notification is now available to ICAO for a faster accreditation process.

The pre-arrival notification step does not exempt persons from normal entry visa requirements. Therefore, citizens of a country that require a visa to enter Canada must apply for one prior to entry.

Who can Submit the Form Prior to Arrival in Canada?

To be eligible to submit a pre-arrival notification, you must meet one of the categories below:

  • President of the Council, Secretary General, and other Senior Officials and Officials of ICAO posted in Canada
  • Member State Representatives to ICAO posted in Canada
  • Members of the Administrative and Service Staff of the Member States missions at ICAO

How to Apply and Where to Send the Pre-Arrival Notification

Pre-arrival notifications must be made using the form below:

All fields of page 1 of the form must be filled, with the exception of:

  • Date of Arrival in Canada
  • Port of Entry
  • Signature of the Head of Mission

The applicant must sign at the bottom of page 2 of the form.

The form must be submitted to the Office of Protocol prior to arrival in Canada, either by fax at 613-943-1075 or via e-mail at Office of Protocol.

Once in Canada, the accreditation (i.e. the process by which the Office of Protocol issues the multiple-entry Acceptance and matching Identity Card) should be requested through the ICAO Secretariat.

Enquiries About this Page and Hours of Service

The Accreditation Unit of the Office of Protocol can be reached at 343-203-3018 or by email: Office of Protocol. Requests for information and questions submitted in writing must be as clear, precise and detailed as possible so that we can respond in a timely and accurate manner.

The Accreditation Unit is open from 8 a.m. to 4 p.m., Monday to Friday. It is closed on statutory holidays.


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