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5. Office of Protocol

Policies, Guidelines and Key Information - by subject

For the Diplomatic Community

A

• Accreditation: Application and Eligibility Information
  ^*Guidelines, June 2011

• Accreditation: Authorized Uses of the Identity Card
  ^*Circular Note XDC-0625 of April 3, 2009

• Accreditation: Expired Acceptances and Identity Cards
  ^*Circular Note XDC-0462 of March 12, 2010

• Accreditation: Definition of Family Members
  *(see Family Members Forming Part of the Household)

• Accreditation: Lost or Stolen Identity Cards
  ^*Circular Note XDC-1404 of June 26 2000

• Accreditation: Non-Resident Foreign Representatives
  ^*Circular Note XDC-0708 of August 1, 2008

• Accreditation: Period of Validity of Acceptances for Dependent Children Aged 19-25
  ^*Circular Note XDC-1262 of July 13, 2010

• Accreditation: Signature Specimen
  ^*Circular Note XDC-2456 of October 24, 2006

• Accreditation: Specifications for Photos
  ^*Circular Note XDC-2258 of October 24, 2006

• Accreditation: Travel Document Requirements for Admin & Techs and Consular Employees
  ^*Circular Note XDC-2684 of October 30, 2008

• Airports: Air Carrier Security Measures at Canadian Airports
  ^*Circular Note XDC-0298 of February 27, 2002

• Airports: Canada Reception Centres at the Ottawa MacDonald-Cartier International Airport
  ^*Circular Note XDV-0095 of June 15, 2012

• Airports: Issuance of Airport Restricted Passes
  ^*Circular Note XDC-0499 of March 2, 2005

• Airports: Lounge access at the Lester B. Pearson International Airport in Toronto
  *Circular Note XDV-0078 of May 10, 2012

• Airports: Parking at the Ottawa Macdonald-Cartier International Airport
  *Circular Note XDC-0044 of January 22, 2013

• Airports: Parking at the Pierre Elliot Trudeau International Airport in Montreal
  *Circular Note XDC-0421 of March 27, 2013

• Airports: Security passes for the persons meeting diplomatic couriers at the Lester B. Pearson International Airport in Toronto
  *Circular Note XDC-1352 of June 26, 2000

• Airports: Temporary resident visa for all passengers during technical/refulling or transit stops at Canadian airports
  *Circular Note XDV-0094 of June 14, 2012

• Airports: National Airport Courtesy Program
  *Circular Note XDV-0093 of June 14, 2012

• Appointment or Agrément of Foreign Heads of Mission
  *(see Heads of Mission)

B

• Births in Canada of Children of Foreign Representatives
  ^*Guidelines, August 31, 2012

C

• Canadian Citizenship: Appointment of Canadian citizens or Permanent Residents of Canada as Foreign Representatives
  ^*Circular Note XDC-1407 of June 30, 2005

• Census and Foreign Representatives in Canada
  ^*Circular Note XDC-0681 of May 6, 2011

• Chargés d'affaires, a.i., Appointments of
  ^*Circular Note XDC-0038 of January 6, 2010

• Consular Appointments: Appointment and Admission of Career Consular Officers
  ^*Circular Note XDC-1706 of October 20, 2001

D

• Designations: Acceptable Diplomatic and Consular Titles Top of
  ^*Circular Note XDC-1760 of October 30, 1997

• Diplomatic Bags, Canadian Policy and Practice on the Screening of
  ^*Circular Note XDC-0144 of January 28, 2011

• Domestic Workers: Employment of domestic workers in private households
  ^*Guidelines, July 2012

E

• Elections: Policy on Foreign Elections and Foreign Electoral Constituency in Canada
  ^*Circular Note XDC-1264 of September 8, 2011

• Employment: Members of Family of Foreign Representatives
  ^*Guidelines, August 2012

• Evaluation: Evaluation of Diplomatic Corps
  Services Program
  *March 2010

• Excise Tax
  *(see Fuel - Tax Privileges)

F

• Family Members Forming Part of the Household: The Case of Children, Parents and In-Laws
  ^*Circular Note XDC-0643 of April 25, 2005

• Family Members Forming Part of the Household: The Case of Spouses and Unmarried Partners
  ^*Circular Note XDC-3196 of November 12, 2004

• Foreign Criminal Investigators in Canada, Protocol on
  ^*Circular Note JLA-0142 of March 2, 2007

• Fuel - Tax Privileges: Application for Refund/Rebate of Federal Excise Tax (FET) on Gasoline and Diesel Fuel
  ^*Policy and Related Application Form (FET)

• Fuel - Tax Privileges: Application for Refund of the Ontario Provincial Gasoline Tax
  ^*Policy and related Application Form

G

• "Go Green" Initiatives of the Office of Protocol
  ^*Circular Note XDC-0870 of May 18, 2010

• Governor General: Information Regarding Messages of Congratulations to the Governor General Designate
  ^*Circular Note XDC-1357 of July 19, 2010

H

• Heads of Mission: Agrément and Other Formalities Relating to the Appointment and Functions of Heads of Diplomatic Missions
  ^*Circular Note XDC-0394-1 of August 28, 2012

• Health Care in Ontario
  *Circular Note XDC-0904 of May 12, 2009

• Honorary Consular Officers and Consular Posts headed by them
  ^*Guidelines: July 27, 2010

• Honorary Consular Officers: Notice of Change Regarding Documentation
  ^*Circular Note XDC-0800 of May 4, 2010

• Honours and Awards: Approval of Requests from Foreign Governments Wishing to Bestow an Order, a Decoration or a Medal upon a Canadian Citizen
  ^*Circular Note XDC-2046 of November 10, 2010

• Hydro (Electricity) - Debt Retirement Charge Exemption - Ontario resident
  ^*Policy and related application form (DRC)

I

• Impaired Driving
  *(see Traffic Matters)

• Importation & Customs Privileges: Alcohol and Wine Events
  ^*Circular Note XDC-1367 of July 5, 2007

• Importation & Customs Privileges: Customs Privileges for Diplomatic Missions, Consular Posts, and International Organizations (Tariff Item No. 9808.00.00)
  *(see Memorandum D21-1-1)

• Income Tax: Liability for Personal Income Tax, Capital Gains Tax and Other Taxes Arising from Sources Within Canada
  ^*Circ Note XDC-0346 of April 20, 2006

• Insurance: Automobile Insurance in Ontario
  ^*Circ Note XDC-0149 of January 20, 2004

• Insurance: Tax rebate on Insurance Premiums
  ^*Policy and related Application Exemption Form
  
  
• Interns: Guidance for Bilateral Missions
  *Circular Note No. XDC-0300 of April 15, 2013

J

K

L

• Licence Plates: Issuance of Plates to Foreign Representatives, Policy and Procedural Requirements
  ^*Guidelines, June 2010

• Licence Plates: Transfer of Plates in the Province of Ontario
  ^*Circ Note XDC-0792 of July 2, 2009

• Liquor and Control Board of Ontario (LCBO)
  * LCBO Diplomatic Process of April 6, 2011
    (PDF Version, 85 KB) ^*

• Locally-Engaged Staff: Eligibility and Application Information
  ^*Circ Note XDC-0024 of January 16, 2007

M

• Marriages Performed Within Diplomatic and Consular Premises, Validity of
  ^*Circular Note XDC-0874 of December 30, 2010

• Military and Defence Attachés: Appointment Process
  ^*Guidelines, April 2011

N

O

• Official Languages: Linguistic Duality, a Fundamental Value of Canadian Society
  ^*Circular Note XDC-1027 of June 11, 2010

• Opening a Diplomatic Mission or Consular Post in Canada
  ^*Guidelines, July 2010

P

• Permanent Resident: Facilities offered to foreign representatives and their accompanying family members wishing to acquire permanent resident status
  *Circular Note XDC-0081 of January 27, 2012

• Police Investigations: Requests for Information Regarding Police (and other) Investigations in Canada
  *Circular Note XDC-2109 of December 13, 2012

• Privacy: Policy on the Protection and Safeguarding of Personal Information Entrusted to the Office of Protocol
  ^*Circular Note XDC-0406 of April 2, 2004

• Property: Acquisition, Disposition and Development of Real Property in Canada
  ^*Guidelines, July 22, 2010

• Property: Municipal Taxes on Rental Property
  ^*Circ Note XDC-1922 of August 29, 2006

Q

R

• Residences of Foreign Representatives: Lieu of Residence and Detachment of Persons Outside the National Capital Region
  ^*Circular Note XDC-0650 of April 11, 2003

• Residences of Foreign Representatives: Location of Staff Quarters in the National Capital Region
  ^*Circular Note XDC-2157 of August 30, 2001

• Residences of Foreign Representatives: Disclosure of Residential Addresses
  ^*Circular Note XDC-0005 of January 9, 2006

S

• Service Staff: Policy on the Accreditation of Members of the Service Staff
  ^*Circular Note XDC-0457 of April 3, 2012

• Signing Authorities: Policy on Signing Authorities on Importation of Goods
  ^*Circular Note XDC-0582 of April 12, 2012

• Social Insurance Number
  *(see Employment Guidelines)

• Studies: Applications by Family Members of Departing Foreign Representatives to Pursue Studies in Canada *Administrative Requirements and General Guidelines of November 2007

T

• Tax Privileges: Introduction of the Harmonized Sales Tax (HST) for Prince Edward Island
  ^*Circular Note XDC-40 of April 15, 2013

• Tax Privileges: Harmonized Sales Tax (HST) - Update for British Columbia
  ^*Circular Note XDC-0296 of March 28, 2013

• Tax Privileges: British Columbia Tax bulletin
  ^*Ministry of Finance Tax Bulletin
  (PDF Version, 720 KB) ^*

• Tax Privileges: Harmonized Sales Tax (HST) - Update for Ontario
  ^*Circular Note XDC-0850 of May 3, 2010

• Tax Privileges: Harmonized Sales Tax (HST)
  ^*Circular Note XDC-0034 of January 20, 2010

• Tax Privileges: Rebate Procedures for the Goods and Services Tax (GST) and Harmonized Sales Tax (HST)
  ^*Circular Note XDC-1433 of July 3, 2008

• Telecommunications: Policy on Wireless Radio Transmitters
  ^*Guidelines, May 2010

• Traffic Matters: Impaired Driving
  ^*Circular Note XDC-0427 of March 14, 2001

• Traffic Matters: Impound Legislation in the Province of Ontario
  ^*Circular Note XDC-0224 of February 8, 2008

• Traffic Matters: Driving Practices and Traffic Infractions
  ^*Circular Note XDC-0821 of May 17, 2012

U

V

• Vehicles: Purchase Sale & Importation of Vehicles
  ^*Guidelines, July 2011

W

• Waste & Recyling Collection - City of Ottawa
  ^*Circular Note XDC-1758 of June 25, 2004

X

Y

Z

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Date Modified:

2013-05-01