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Information for media representatives

Summit date and venue

The 2016 North American Leaders’ Summit (NALS) will be held in Ottawa on June 29, 2016, at the National Gallery of Canada.

Venue address

National Gallery of Canada
380 Sussex Drive
P.O. Box 427, Station A
Ottawa, Ontario
K1N 9N4

Program outline

See the detailed program and a media itinerary.

Pick up of Media Accreditation badges

Media representatives travelling with an official delegation will receive their badges through their delegation.

For others, badges will be made available as follows:
On June 27 at the National Gallery of Canada, 380 Sussex Drive, Ottawa from 8:00 a.m to 5:00 p.m
On June 29 at the Canadian War Museum, 1 Vimy Place, Ottawa, from 5:00 a.m to 8:30 a.m

Media centre

The NALS will give media representatives access to a media centre equipped with Wi‑Fi.

The media centre will be located at the:

National Gallery of Canada, Foyer on Ground Floor
Entrance to be used: Group Entrance
380 Sussex Drive
Ottawa, Ontario
K1N 9N4.

Media centre hours of operation: June 29, 2016, from 5:30 a.m. to 9:30 p.m.

Access to the Media Centre

Before 9:00 a.m.
To access the National Gallery of Canada, accredited media representatives must use transportation services departing from the Canadian War Museum, 1 Vimy Place, Ottawa. The service will be available on June 29 from 5:15 a.m to 9:00 a.m. Media representatives using this service will be required to go through security screening at the Canadian War Museum prior to boarding the bus that will lead them to the Group Entrance of the National Gallery of Canada.
Note: the Group Entrance will be closed between 9:45 a.m. and 11:45 a.m., locked down period.

After 11:45 a.m.
After 11:45 a.m., media representatives willing to access the National Gallery of Canada will have to go to a security screening facility located in the rear parking lot of the Notre-Dame Cathedral, 385 Sussex Dr, Ottawa. From there, they will be escorted in the Gallery.

Return buses from the National Gallery of Canada to the Canadian War Museum will be scheduled from 4:30 p.m. to 9:30 p.m.

Information desk and media liaison officers

Media representatives may consult liaison officers at the Media Centre information desk for all their needs.

Host photographer

A host photographer will take photographs of official events. These photographs will be available to media, royalty-free, in Dropbox.

Accommodation

Media representatives who will cover the event must make arrangements and pay for their transportation, living and accommodation expenses.

Accreditation

Media representatives covering NALS activities or using the services provided in the Media Centre will receive media accreditation. Media accreditation will allow access to the media centre and media activities. Some events, however, will be accessible only through restricted pool coverage.

To be accredited, media representatives must complete the online media accreditation form. Accreditation requests must be received before June 20. After that date, requests may be denied.

Entry formalities/visa for foreign media

All Media representatives must possess valid travel documents and, where necessary, a visa for entry into Canada. Travelers should apply as a business visitor.

To find out what else you may need to know before visiting Canada, please refer to the Prepare for arrival—Visit Canada section within Immigration, Refugees and Citizenship Canada’s website.

Technical equipment

Some rules apply to the temporary importation of production equipment, such as cameras and editing equipment. Media representatives who transport technical equipment to produce news stories or broadcasts must check the temporary importation rules to make it easier for them to enter Canada with their equipment. For further details, please visit the Canada Border Services Agency (CBSA) website.

For information about and applying for an ATA Carnet for temporary importation of goods, visit CBSA’s website.

Telecommunications

Cellular telephone and other wireless devices: Visitors should contact their existing cellular service providers to ensure that Canadian wireless service providers are included in their primary roaming list. The primary GSM carrier in Canada is Rogers Communications and the primary CDMA carriers are Bell Mobility and Telus Mobility.

Calling abroad from Canada:

To make calls to the United States, dial 1, followed by the 10-digit applicable number.

To make calls to Mexico, dial 011 52, followed by the applicable number.

Radio communication

If media companies wish to bring and use equipment requiring radio frequencies (radio communication) during the event, they must first obtain authorization from the Government of Canada to use the desired radio frequencies and they must register their equipment. To do this, they must contact Innovation, Science and Economic Development Canada at the following coordinates, through their embassy:

Spectrum Management and Telecommunications
Telephone: 1-855-465-6307
Fax: 705-941-4607
Email: ic.spectrumenod‑spectredeno.ic@canada.ca
Hours of operation: 8:30 a.m. to 4:30 p.m. (EDT) 

Electricity

The standard voltage in North America is 110 volts, while the frequency is 60 Hertz.

Weather

The average daily maximum temperature in Ottawa in June is 25ºC (77ºF).

The average daily minimum temperature in Ottawa in June is 21ºC (69.8ºF).

Visit the current weather forecasts.

Time difference

Ottawa is on Eastern Daylight Time (EDT), UTC-4.

Currency

The currency is the Canadian dollar (CAD). Major credit cards (including VISA and MasterCard) are widely accepted in Ottawa. Most bank cards can also be used at ATM machines to withdraw cash in Canadian dollars.

Tipping

Tipping is customary in sit-down restaurants and is rarely included in the bill. Typical range is 10-15 percent of the total bill. For taxi fares, it is customary to add 5-10 percent to the total as a tip to the driver.

Visiting Ottawa

For information regarding tourist attractions and restaurants in Ottawa, please visit Ottawa Tourism's website (also available in Spanish).

Contacts

If you require any further information, please contact:

Réal Jean
Coordinator – Media Liaison
Summits and Official Events
Office of Protocol - Global Affairs Canada
Mobile: +1 613-302-1703
Email: real.jean@international.gc.ca

Date Modified: