General Relations Assistant

Position title: General Relations Assistant
Appointment Process Nº: 2020-FPDS-01
Term Type: Indeterminate, Term and Emergency
Term Details: This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Afghanistan
Department: Embassy of Canada in Afghanistan
Number of Vacancies: One
Job Category: Foreign Policy and Diplomacy Service (FPDS)
Level: Assistant
Classification: LE-06
Annual salary range: 37,042
Location: Kabul, Afghanistan
Close date: Close of Business March 29, 2020

Summary of Duties

Provide operational and administrative support to the Foreign Policy and Diplomacy Service section (FPDS) with scheduling, budget, travel, and other support contributing to the efficient management of the area and the office. Provides assistance and guidance to FPDS and their support staff on administrative processes/requirements and on the processing of complex, high profile and sensitive projects, diplomatic correspondence and administrative systems. Requires a sound knowledge of office and operational procedures, as well as diplomatic protocol practices. Exercises initiative in organizing work and resolving complicated problems.

The attached Job Description contains more details.

Area of selection/Eligibility

This vacancy is open to all external applicants residing in Kabul and to all mission employees occupying an indeterminate or term position, including emergency employees.

Please note that the Embassy of Canada in Afghanistan does not sponsor work authorizations directly or indirectly.

The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of gender, ethnic origin, religious belief, age, sexual orientation, disability or any other irrelevant factor.

Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.

Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies

Intent of the process

The immediate need is to fill one position on an indeterminate basis. A pool of qualified candidates will be established and may be used for future indeterminate, term or emergency appointments.

Essential Qualifications

Candidates will initially be screened against the Essential Qualifications relating to education, language and experience. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications (education, language and experience).

Requirements relating to knowledge, abilities and competencies will be assessed for candidates who make it through the initial screening. Methods of assessment may include, but are not limited to, a written examination, an oral interview, practical tests, and/or presentations.

Education:

• Bachelor degree.

 Language:

• Excellent knowledge of English (reading, writing, speaking)
• Excellent knowledge of Dari (reading, writing, speaking)

Experience:

• Experience performing administrative and secretarial tasks
• Experience organizing events
• Experience working in an office and following standard office procedures
• Experience working with a range of office equipment, including computers, scanners, printers
• Experience in finances or with budget
• Experience in public affairs

Knowledge of:

• Knowledge of internal and external guidelines and procedures, as well as of the local environment.
• Knowledge of legislation policy guidelines, and procedures related to services in areas such as financial resources, administrative and travel.
• Microsoft Office
• General administrative principles and procedures including but not limited to filing, organizing meetings, e-mail and phone etiquette

 Ability to:

• Ability to communicate
• Ability to organize information and prioritize tasks

Competencies:

• Initiative
• Judgement
• Teamwork and Cooperation
• Adaptability and flexibility
• Attention to detail
• Effective interactive communication

Operational Requirements

• Be able to work during the regular business hours of the mission
• Ability to work overtime, periodic evenings and weekends during high work load periods and emergencies
• Ability and willingness to travel in the country and/or region

Conditions of Employment

• Candidates must have a valid work authorization for Afghanistan covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in Kabul so that if selected, it will appear on the offer letter.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.

How to apply

• Candidates are to send their cover letter and CV to kabul.hr@international.gc.ca. Please quote « Competition No. 2020-FPDS-01 » in the subject line of the email, and on your application.
• Applications which do not include all of the requested documents or information will be rejected.

Important notes

• Only applications submitted in one of the official language of Canada will be accepted (English or French)
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Only candidates that pass the initial screening will be contacted by the HR section.
• Reference checks will be conducted for the successful candidate before an offer of employment is extended.
• The Embassy of Canada in Afghanistan does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Afghanistan, which might arise in the 12 months following the completion of this recruitment process.