Trade Commissioner Assistant
Section: International Business Development
Location: Consulate of Canada in Houston, Texas
Postion number: EXT–408620B
Starting salary: $52,411 USD plus benefits
Date posted: October 24, 2019
Closing date: November 11, 2019
Employment tenure: Indeterminate
The Consulate of Canada in Houston, Texas is seeking qualified candidates for the position of Trade Commissioner Assistant. Under the general direction of the Senior Trade Commissioner, this position is responsible for supporting the Mission’s Trade Commissioners with the implementation of their international business development and investment programs and activities in the Consulate General’s territory of Arkansas, Louisiana, Oklahoma, New Mexico and Texas.
The Trade Commissioner Assistant will need to be a bright, articulate, hardworking individual with a high energy level and outstanding interpersonal skills. The successful candidate will be highly collaborative and a detail-oriented professional who takes on active roles in both day-to-day functions as well as be a key member of the Houston team.
This staffing process may be used to create an eligibility list of qualified candidates for this position and other similar positions, with various tenures, including indeterminate, term, assignment/transfer, and/or acting opportunities at the Consulate General of Canada in Dallas and the Consulate of Canada in Houston.
- Persons residing in the working vicinity of the Consulate of Canada in Houston, TX;
- Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance;
- Spouses and dependents of Canada-based staff at the Consulate General of Canada in Dallas, TX.
Employees of the Embassy of Canada or any Canadian Consulate in the US currently at this level may apply by requesting a transfer. You will be part of the competition and will be assessed against the rated requirements. You must advise your current supervisor of your interest. Relocation fees will not be paid in any circumstance.
All applicants must:
- Must already have independent U.S. work authorization and status in accordance with United States protocol directives for foreign missions.
- Eligibility for a Government of Canada Reliability Status.
- Meet all of the essential requirements stated below.
- Submit resumes and cover letters by the closing date and time. The covering letter must:
- Demonstrate how you meet the essential requirements under language, education and experience;
- Confirm residency in the United States;
- Confirm independent work authorization in the United States (US Citizen, Permeant Resident, or specific visa categories as required by the Department of State for employment in a foreign mission).
Note: Failure to provide any of the information required above will result in your application being rejected. All communication relating to this process, including email correspondence may be used in the assessment of qualifications. Supporting documentation will be verified during the process.
Summary of duties:
1. Administrative Support
- Provide routine and daily administrative support to the IBD Section as a whole
- Assist officers by managing the office budget, event budgets, hospitality and travel claims
- Setting up meetings and appointments with local contacts for the team
- Report and process all Mission financial documents
- Maintain officers’ calendars and event registrations
- Maintain and update contact databases for officers (TRIO etc.)
- Book travel arrangements, hotel arrangements, and any necessary conference fees
- Maintain inventory of reference materials for the section
- Track and replenish supply of promotional products for section
- Order office supplies
- Receive and screen telephone calls and visitors
- Maintain an efficient filing system
- Manage general correspondences, and organizational email boxes
- Transcribe notes and minutes as requested
- Type and format documents
- Make photocopies, scan documents, and send faxes as requested
- Assistance with presentations: Input data into appropriate software to create graphs, and tables for presentations; maintain and update all graphs, tables, and newspaper articles for presentations
2. Research, Knowledge & Information Management Support
- Research economic figures for the office reports and presentations
- Find background information on key contacts of local businesses
- Work with Officers to obtain, select, analyze, compile and/or summarize information of economic or commercial significance to the section’s objectives, priorities and services.
- Maintain distribution lists and the Section’s filing system; prepare briefing materials, contracts and other documents.
- Initiate and manage electronic survey responses
- Proofread reports for spelling, grammar, and style
- Set up and coordinate logistics for national and international phone and video conferences
3. Event Support
Coordinate logistics for events including but not limited to, receptions, trade exhibitions, conferences and other IBD events
- Maintain budget for the event
- Maintain an updated guest list
- Summarize final attendance totals
- Assist with print or electronic invitations
- Provide logistical and other support for visits of Canadian officials
4. Information and Technology Support
- Set up and coordinate logistics for national and international phone and video conferences
- Manage office equipment: inventory, maintenance, report issues and provide general IT support.
Candidates must demonstrate clearly how they meet the Education and Experience requirements listed below:
English (The ability to work in French and/or Spanish would be considered an asset). Please indicate your level of knowledge on your resume.
A degree from a recognized, accredited university or college in the fields of business, communications, international studies or a combination of education, training and experience (at least two years) in an administrative support role in a professional office environment
- A minimum 2 years' experience in an administrative role supporting an executive(s) including providing administrative support to a high performing team in the private or the public sector organization;
- Experience organizing events designed to promote networking;
- Experience with electronic filing systems, CRM, or information databases and Microsoft Office suite;
- The ability to communicate with high level officials, clients and contacts in an effective and respectful manner;
- Experience in responding to client enquiries, conducting research, drafting reports;
- Experience contributing to a team of business professionals in achieving organizational objectives/goals.
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.
- Knowledge of general business research skills
- Knowledge of business development practices
- Knowledge of the services provided by the Trade Commissioner Service and the role that the international business development team plays in providing these services
- Communicate effectively in English
- Coordinate events
- Ability to manage multiple projects, priorities and deadlines
- Ability to function as part of and contribute to a team
- Organizational skills
- Effective interpersonal skills
- Sound judgment
- Adaptability, flexibility, and ability to cope with work pressures
- Collegiality and Teamwork
- Established network of contacts in local government and industry.
- Previous work experience in an international business focused organization or association.
- Experience working in a business development support team.
- Ability to work in French and/or Spanish
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the essential requirements eliminates the candidates from further consideration in the competition. Only those applicants who meet these will be contact by the Consulate General of Canada for an interview or other form of assessment of these Rated Requirements.
The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant’s knowledge, abilities and personal suitability for the position.
The Consulate General of Canada offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.
The Consulate General of Canada is committed to conducting inclusive, barrier-free selection processes.
Method of application:
Applications are to be sent by e-mail to: re-DALAS.Employment@international.gc.ca by 17:00 CST on the closing date. In completing their applications, candidates will confirm that they meet all the essential requirements and take care to relate their work experience to the requirements being assessed. We thank all applicants, but we will only contact those who pass the initial screening. Candidates must provide contact information so that you can be easily reached (e-mail, phone, mobile, etc.).
Hours of work:
Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.5 hours per week, with occasional overtime and travel. The successful candidate must be available to work Monday-Friday from 8:30 to 17:00.
- Date Modified: