Commercial Assistant (Ontario)
This is an exciting opportunity to work with the dynamic results-oriented Ontario Trade and Investment Office (TIO) Team at the Canadian Consulate General in Dallas to foster more cross border trade, innovation and investment in various sectors. We are seeking a Commercial Assistant to provide program and administrative support to the Ontario Trade and Investment Office in Dallas. The successful candidate will need to be a bright, articulate, hard-working individual with good interpersonal skills.
Our employees benefit from working in a leading-edge foreign, trade and development ministry that is both innovative and accountable.
Position Title: Commercial Assistant (Ontario)
Section: Ontario Trade and Investment Office (TIO)
Location: Canadian Consulate General in Dallas
Position no: 00427296
Starting salary: $ 48,083 USD (plus benefits)
Competition no: ONT2020-01
Date posted: February 20, 2020
Closing date: March 9, 2020
Employment Tenure: There is one indeterminate position available. This competitive staffing process may be used to create an eligibility list of qualified candidates for this position, with various tenures, including indeterminate, term, assignment/transfer, and/or acting opportunities at the Consulate General of Canada in Dallas. When you submit your application, you must specify all types of employment tenures for which you wish to be considered, e.g., indeterminate, term, assignment/transfer, and/or acting.
- Persons living in Texas.
- Employees of the Embassy of Canada in Washington D.C. and of any Canadian Mission in the United States. Relocation will not be paid in any circumstances.
- Spouses and dependents of Canada-based staff at the Consulate of Canada in Dallas.
All applicants must:
- Meet all of the essential qualifications stated below.
- Have independent work authorization in the U.S. and status in accordance with U.S. protocol directives for foreign missions.
- Reside in the Unites States.
- Submit resumes and cover letters by the closing date. A one page cover letter must:
- specify, using concrete examples, how you meet the essential requirements for this position.
- Confirm stated residency requirements
- All communication relating to this process, including email correspondence may be used in the assessment of qualifications.
Summary of Duties:
Under the supervision of the Head of Program (Agent-General) at the Ontario Trade and Investment Office (TIO) in Dallas, the Commercial Assistant:
- Provides administrative services to support investment attraction activities, trade opportunities, and research and innovation partnerships within the TIO area of operation and the sector responsibility;
- Provides information and coordination to the TIO and its headquarters, senior management team, members of the mission Trade Team, and other partners as required to ensure that commercial opportunities are fully explored and referred to partners in Ontario for further action;
- Serves as a point of contact to provide Ontario Based clients with information on opportunities and reputable local networks;
- Provides administrative support and logistics coordination in collaboration with TIO colleagues for business events or high-level visits of the Ontario Premier/ministers, provincial/municipal government Officials, and senior executives as required, as well as Officials and senior executives’ visits to Ontario as required.
- Provides financial support services in collaboration with TIO colleagues related to expense claim documents, financial reporting, budget monitoring, and record keeping as required.
Condition of employment (must be met):
- The successful candidate will be required to obtain Government of Canada Reliability Status (RS) security verification.
Candidates must demonstrate clearly in their letter how they meet the Education, Experience and Computer Skills qualifications listed below: Please be specific and provide examples for each of the qualifications:
- Fluency in English (oral and written).
- Degree from an accredited college or university in a field related to the duties and specific areas of competence required by the position; or equivalent combination of education and experience.
- Minimum three (3) years recent experience in office environment including providing administrative support to a high performing team;
- Event planning and execution;
- Experience in financial administration including budgets and the preparation of reports;
- Experience preparing well written and accurate reports targeted to advocacy objectives;
- Experience responding to public inquiries verbally or in writing, as well as conducting research and writing reports related to these inquiries;
- Experience in the professional use of social media, including LinkedIn and Twitter.
- Experience in conducting a variety forms research and the use of Word, Excel, and Outlook, research databases and contacts/client management systems
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, a skills test, or any combination of these methods.
- Knowledge of general administrative and financial processes and procedures;
- Knowledge and proficiency in Microsoft Office Suite; and
- Knowledge of information management, both electronically and in hard copy
- Draft business correspondence;
- Manage multiple competing demands, organize time, and work effectively to meet deadlines;
- To identity and solve problems;
- Provide excellent client service;
- Research, analyse, and evaluate information effectively; and
- Organisational skills
- Adaptability and flexibility;
- Detail Orientated;
- Effective interpersonal skills
- Integrity; and
- Knowledge of French.
- Knowledge of and interest in Canada and/or Ontario’s economic and trade interests.
All applications will be carefully reviewed against the essential qualifications. Please note that failure to meet any of the essential qualifications eliminates candidates from further consideration in the competition. Only those applicants who fully meet all the essential qualifications will be contacted for further assessment, including: a personal interview with a series of questions designed to evaluate each applicant’s knowledge, abilities, competencies and personal suitability for the position. In addition, tests may be conducted to assist the selection board in assessing the applicant’s knowledge, abilities, personal suitability and language ability. Reference verifications may also be carried out.
The Consulate General is committed to conducting inclusive, barrier-free selection processes. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. The Consulate General offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term disability, and a retirement savings plan to name a few.
Method of application:
- Applications must be sent by e-mail to DALASEmployment/Emploi@international.gc.ca by the closing date.
- Your application must include a detailed cover letter (as outlined above) and resume.
- In completing their applications, candidates will confirm in their cover letter how they meet all the essential requirements and relate their work experience to the position description.
- When submitting your application by email, on subject line of email, write only your last name in all caps followed by this competition number: ONT2020-01.
- For example, if your name is Susan Jones, you would write: JONES_ONT2020-01. (Hard copy applications will not be accepted.)
- Reference checks will be sought for candidates that are successful at the interview stage and will be used to validate information provided by candidates
- Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.5 hours per week. Preparedness to work extra hours on occasion including evenings and weekends
- Occasional travels within the U.S. and to Canada as required.
- Additionally, he/she must be admissible for travel to Canada.
- Date Modified: