Language selection

Search

Internal audit key compliance attributes – August 2023

 

Key Compliance AttributesResults as at August 2023

1. (a). % of staff with an internal audit or accounting designation (Certified Internal Auditor [CIA], Chartered Professional Accountant [CPA]).
1. (b). % of staff with an internal audit or accounting designation in progress (CIA, CPA).
1. (c). % of staff holding other designations (Certified Government Auditing Professional [CGAP], Certification in Risk Management Assurance [CRMA], etc.).

1. (a) 39% of staff have an internal audit or accounting designation.

1. (b) 36% of staff with an internal audit or accounting designation in progress.

1. (c) 21% of staff holding other designations

2. (a). Date of last comprehensive briefing to the Departmental Audit Committee on the internal processes, tools, and information considered necessary to evaluate conformance with the Institute of Internal Auditors (IIA) Code of Ethics and the Standards and the results of the Quality Assurance and Improvement Program (QAIP).
2. (b). Date of last external assessment.

2. (a). The last briefing to Departmental Audit Committee (DAC) on the internal processes, tools, information necessary to evaluate conformance with the IIA Standards and the Quality Assurance and Improvement Program (QAIP) was on December 16th 2022.
2. (b). The last external assessment was completed in March 2021.

3. Risk-Based Audit Plan (RBAP) and related information:

  • a. name/status of audit for the current fiscal year of the RBAP
  • b. date the audit report was approved
  • c. date the audit report was published
  • d. original planned date for completion of all management action plan (MAP) items
  • e. status of MAP items

Approved 2023-2025 RBAP and related information (see table 1).

See table 2 for all audits with management action plans currently in progress.

4. Average overall usefulness rating from senior management (ADM-level or equivalent) of areas audited.

4. Senior management of areas audited rated the overall usefulness of our work as "Good".

Table 1- 2023-25 Risk Based Audit Plan – as at August, 2023

#Internal AuditAudit StatusReport Approved DateReport Published DateOriginal Planned MAP Completion DateImplementation Status

1.

Carry Over from 2022-2023:
Audit of Mission Procurement – Port au Prince

Approved – Not published

2023/06/29

TBD

2023/10/31

0%

2.

Carry Over from 2022-2023:
Audit of Country Program - International Assistance to Tanzania

Approved – Not published

2023/06/29

TBD

2024/07/31

0%

3

Carry Over from 2022-2023:

Audit of Management Practices of Mission - Dhaka

Approved – Not published

2023/06/29

TBD

N/A

N/A

4.

Carry Over from 2022-2023:
Audit of Management Practices of Mission - Islamabad

Approved – Not published

2023/06/29

TBD

2023/12/31

0%

5.

Carry Over from 2022-2023:

Audit of Management Practices of Mission - Dakar

In progress

-

-

-

-

6.

Carry Over from 2022-2023:

Audit of Management Practices of Mission – Brazil Network

In Progress

-

-

-

-

7.

Carry Over from 2022-2023:

Cybersecurity - Governance

In Progress

-

-

-

-

8.

Audit of Procurement of Consulting Services

In Progress

-

-

-

-

9.

Review of Information Management

In Progress

-

-

-

-

10.

Large Transformation Project: Grants & Contributions Transformation

In Progress

-

-

-

-

11.

Review of IT Hardware and Software Investment Oversight

Planned

-

-

-

-

12.

Mission Audit #1 – Mission to be selected

Planned

-

-

-

-

13.

Mission Focused Audit - Human Resources and Workforce Capacity

Planned

-

-

-

-

14.

Review of Foreign Service Directives

Planned

-

-

-

-

15.

Review of the Locally Engaged Staff Program – Governance

Planned

-

-

-

-

16.

Mission Focused Audit - Security, Crisis Events and Emergency Management

Planned

-

-

-

-

17.

Mission Audit #2 – Mission to be selected

Planned

-

-

-

-

Table 2 –Internal Audit Status and Related Information – as at August 2023

#Internal AuditAudit StatusReport Approved DateReport Published DateOriginal Planned MAP Completion DateImplementation Status

1.

Audit of repayable contributions

Published:

MAP not fully

implemented

2018/10/31

2019/02/27

2019/12/31

80%

2.

Audit of management practices of missions - Singapore

Published:

MAP not fully

implemented

2019/02/18

2019/05/31

2021/03/21

87%

3.

Audit of Common Services Delivery Points

Published:

MAP not fully

implemented

2019/08/21

2019/12/19

2020/03/01

40%

4.

Audit of IT security: Threat and vulnerability management

Published:

MAP not fully

implemented

2019/08/21

2019/12/19

2020/09/01

86%

5.

Audit of Occupational Health and Safety

Published:

MAP not fully

implemented

2019/08/21

2019/12/19

2020/03/01

18%

6.

Audit of the Vehicle Fleet Management

Published:

MAP not fully

implemented

2019/12/12

2021/04/01

2021/03/31

75%

7.

Audit of Foreign Service Directives – Education

Published:

MAP not fully

implemented

2019/12/12

2020/07/31

2020/06/01

83%

8.

Audit of Foreign Service Directive 15 - Relocation

Published:

MAP not fully

implemented

2021/01/25

2021/04/26

2021/12/31

64%

9.

Audit of Grants and Contributions - Oversight and Monitoring

Published:

MAP not fully

implemented

2021/05/18

2021/11/15

2022/07/31

30%

10.

Audit of Privacy Practices

Published:

MAP not fully

implemented

2021/07/16

2021/11/15

2022/06/31

33%

11.

Audit of Real Property - Strategic Portfolio and Investment Planning

Published:

MAP not fully

implemented

2021/11/09

2022/02/11

2023/06/31

35%

12.

Audit of Use of Acquisition Cards at Missions

Published:

MAP not fully

implemented

2021/12/15

2022/02/11

2024/03/31

25%

13.

Audit of Cabinet and Treasury Board Submission Costing Practices

Published:

MAP not fully

implemented

2022/06/23

2022/10/28

2022/12/31

64%

14.

Audit of Procurement at Missions supported by CSDP Mexico

Published:

MAP not fully

implemented

2022/06/23

2022/10/28

2023/03/31

92%

15.

Audit of Internal Controls over Financial Management

Published:

MAP not fully

implemented

2022/06/23

2022/10/28

2023/06/31

75%

16.

Audit of IT Application Portfolio Management

Published:

MAP not fully

implemented

2022/12/16

2023/04/06

2024/09/31

23%

17.

Audit of the Management of the Honorary Consul Program

Published:

MAP not fully

implemented

2022/12/16

2023/04/06

2023/08/31

33%

18.

Audit of the Trade Commissioner Service’s Regional Operations

Published:

MAP not fully

implemented

2022/12/16

2023/04/06

2023/10/31

13%

19.

Audit of Mission Procurement - Port-au-Prince

Approved – Not published

2023/06/29

TBD

2023/10/31

0%

20.

Audit of Management Practices of Missions - Islamabad

Approved – Not published

2023/06/29

TBD

2023/12/31

0%

21.

Audit of International Assistance to Tanzania

Approved – Not published

2023/06/29

TBD

2023/12/31

0%

22.

Audit of Management Practices of Mission - Dhaka

Approved – Not published

2023/06/29

TBD

N/A

N/A

Date Modified: