Report on annual expenditures for travel, hospitality and conferences 2019–2020

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for Global Affairs Canada for the fiscal year ending March 31, 2020. It also provides explanations for the main variances from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conference fees incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government’s priorities.

Raison d’être, mandate and role: who we are and what we do

Raison d’être

Global Affairs Canada, under the leadership of the Minister of Foreign Affairs, the Minister of International Trade Diversification, the Minister of International Development and Minister for Women and Gender Equality, and the Minister of Tourism, Official Languages and La Francophonie, is responsible for advancing Canada’s international relations, including;

• developing and implementing foreign policy;
• fostering the development of international law, international trade and commerce;
• providing international assistance (encompassing humanitarian, development, and peace and security);
• ensuring Canada’s strong and sustained engagement in La Francophonie’s institutions;
• providing consular services for Canadians; and,
• overseeing the Government of Canada’s global network of missions abroad.

Mandate and role

Global Affairs Canada manages Canada’s diplomatic and consular relations with foreign governments and international organizations, engaging and influencing international players to advance Canada’s political, legal and economic interests, including poverty reduction, the empowerment of women and girls, the promotion of a rules-based international order, international peace and security, human rights, inclusive and accountable governance, peaceful pluralism, inclusion and respect for diversity, and environmental sustainability.
To eradicate global poverty and to contribute to a more peaceful, prosperous and inclusive world, the department manages the majority of Canada’s international assistance. The department also leads coordinated Canadian responses to crises and natural disasters abroad, including the provision of needs-based humanitarian assistance.

Global Affairs Canada also manages Canada’s international platform—a global network of 178 missions in 110 countries that supports the international work of the department and 37 partner departments, agencies and co-locators.

To improve and maintain market access for Canadian businesses, Global Affairs Canada leads the negotiation of bilateral, plurilateral and multilateral trade agreements, the administration of export and import controls, as well as the management of international trade disputes. The department also provides advice and services to help Canadian businesses succeed abroad and attract foreign direct investment to Canada, and supports international innovation, science and technology.

The department delivers consular services and provides travel information to Canadians. It also supports global peace and stability and addresses international security threats such as terrorism, transnational organized crime and the proliferation of weapons and materials of mass destruction.
The department helps ensure Canada’s strong and sustained engagement in La Francophonie’s various institutions, in particular the Organisation internationale de La Francophonie. It works with member states and governments of the Organisation to better define its core mandate, improve its functioning and transparency, and increase its impact.
Global Affairs Canada develops and implements policy and programming based on analysis of available evidence, including through consultation and engagement with Canadians and its international stakeholders. The department is responsible for fostering the development of international law and its applications in Canada’s foreign relations.
The department’s legal responsibilities are detailed in the 2013 Department of Foreign Affairs, Trade and Development Act.^{Footnote i}

For more general information about the department, see the “Supplementary information” section of this report. For more information on the ministers’ mandated commitments, see the minister’s mandate letters.^{Footnote ii}

Annual expenditures for travel, hospitality and conferences of Global Affairs Canada - Fiscal year ending March 2020

¹ Includes Office of Protocol–related hospitality.

Significant variances compared with the previous fiscal year

The department decreased its expenditures on travel, hospitality and conference fees by $2.6 million in the fiscal year ended March 31, 2020 compared with the fiscal year ended March 31, 2019. The main variances are explained as follows:

Travel

Departmental travel expenditures decreased in fiscal year 2019–2020. This decrease was caused by:

• The 2018 G7 summit that took place in 2018-2019;
• Significant decrease in travel costs due to the COVID-19 pandemic as travel restrictions were put in place in the last quarter of 2019-2020.

These expenditures were partly offset by financial agreements made with airlines in order to repatriate Canadian citizens and permanent residents.

Hospitality

Departmental hospitality expenditures decreased in fiscal year 2019-2020 mainly due to the 2018 G7 summit that took place in 2018-2019, the 2019 Federal Election and, to a lesser extent, the COVID-19 pandemic. There was a lower volume of protocol-related hospitality expenditures, such as official visits to Canada by foreign heads of state and official visits abroad by the Prime Minister and ministers.