Questions and Answers – 2017 Call for Preliminary Proposals - Development Impact Window - Canadian Small and Medium Organizations for Impact and Innovation
This web page includes questions from potential applicants and answers from Global Affairs Canada regarding the 2017 Call for Preliminary Proposals of the Development Impact Window of the Canadian Small and Medium Organizations for Impact and Innovation initiative. This web page is not a substitute for the guidance on the application process contained on the web page of this call, the Partners@International portal, the application form, and the How to apply for funding through a call for preliminary proposals web page.
Please note that Global Affairs Canada may re-draft questions from applicants in order to protect their identities, as well as to ensure that the questions and answers are broadly applicable to all applicants.
Please note that the deadline for submitting questions regarding this preliminary call for proposals was 12:00 (noon) Eastern Standard Time on December 1, 2017. Answers to questions received before this deadline have been posted below.
If we receive funding under this call, will we be allowed to submit an application in future calls under the Small and Medium Organizations for Impact and Innovation initiative?
Possibly. This will depend on whether your organization continues to be a Canadian small and medium organization as per the definition under this initiative at the time of your next application.
If we submit an application under this call, will we be allowed to submit an application in future calls under the Small and Medium Organizations for Impact and Innovation initiative?
Yes. Please note that you would need to meet the eligibility requirements of any future call under the Small and Medium Organizations for Impact and Innovation initiative.
Is it possible for us to introduce partners in the full proposal stage if we have made no mention of specific partners in our preliminary proposal?
No. Please read the Required Project Parameters section of the call page. You must include information on your local partner(s) and/or local office(s) abroad in the Local Partner(s) – Information form and submit it with your preliminary proposal application package.
Is the funding for this call for preliminary proposals official development assistance funding?
Will applicants be notified if they do not pass the eligibility stage or if they will not be invited to submit a full proposal?
Yes. Applicants will be notified if they do not pass the eligibility stage of the process and if they are not invited to submit a full proposal.
Does Global Affairs Canada have guiding principles or a policy that would help civil society organizations (especially smaller ones) to navigate their relationships with the private sector?
Managing third-party support is the responsibility of the applicant. Proposals that include support from third-party sources, including the private sector, may be given preference over those without third-party support. However, you are not obliged to have third-party support for your project to apply for funding. Please keep in mind that your proposed project cannot generate a profit for you or any other organization participating in the project (please see Section 15: Repayable Contributions in Terms and Conditions for the International Development Assistance Program).
Does Global Affairs Canada understand the concepts of gender equity and gender equality to be different?
Yes. The following text is an excerpt from Status of Women Canada’s Integrated approach to gender-based analysis, quoted in Global Affairs Canada’s Policy on gender equality:
“Gender equity means being fair to women and men. To ensure fairness, measures are often needed to compensate for historical and social disadvantages that prevent women and men from otherwise operating as equals. Equity leads to equality.
“Gender equality means that women and men enjoy the same status and have equal opportunity to realize their full human rights and potential to contribute to national, political, economic, social and cultural development, and to benefit from the results.
“Originally it was believed that equality could be achieved simply by giving women and men the same opportunities. Same treatment, however, was found not necessarily to yield equal results. Today, the concept of equality acknowledges that women and men may sometimes require different treatment to achieve similar results, due to different life conditions or to compensate for past discrimination.
“Gender equality, therefore, is the equal valuing by society of both the similarities and the differences between women and men, and the varying roles they play.”
Does Global Affairs Canada assess proposals more favourably if the applicant is partnering with someone else or another organization?
Your organization can submit an application without partnering with other Canadian SMOs. However, you must work with your own local office(s) or a local partner(s) in the country(ies) where your project would take place. You must include information on them in the Local partner(s) - information form submitted with the application package.
Are there other initiatives to assist small organizations implementing projects valued at less than $500,000?
We invite such organizations to monitor our Web site and to subscribe to our RSS Feed to keep up to date on future funding opportunities. These organizations and/or their local partners can also consult the Web site of the Canadian diplomatic mission in the country where they would like to implement a project to see whether there are any existing funding opportunities as part of the Canada Fund for Local Initiatives.
Does this call for preliminary proposals apply to both the Development Impact Window and the Innovation Window of the Small and Medium Organizations for Impact and Innovation initiative?
No. This call only applies to the Development Impact Window. Information on the Innovation Window, including when organizations can apply and eligibility criteria, will be posted on the web page of the Small and Medium Organizations for Impact and Innovation initiative when it becomes available.
When will the second call for preliminary proposals under the SMO initiative be launched?
We currently anticipate launching the second call for preliminary proposals under the Development Impact Window of the SMO initiative during the second half of 2018.
Where are the instructions on how to submit an unsolicited proposal?
Please consult Apply for funding for your unsolicited proposal.
Could a Canadian SMO apply on its own (without another Canadian SMO) knowing that the budget that it is applying for is around 50% of its current operational budget? Would this be a problem during the assessment of the proposal?
Global Affairs Canada does not have a simple numerical formula to assess the financial viability of an organization’s proposal. We take numerous factors into account in our assessment. However, it is an excellent practice to do this kind of calculation for your own organization before applying for funding. Carefully consider your organization's capacity to manage a project of the size that you are proposing, including the obligation to contribute the cost share you are proposing. If the proposed project would put a financial strain on your organization, you may wish to consider partnering with another organization and/or reducing the size of the project you are proposing.
What is the total amount of funding that Global Affairs Canada is dedicating to this initiative?
The Government of Canada is dedicating $100 million to the five-year pilot initiative targeted at Canadian small and medium organizations. The Development Impact Window, which this call for preliminary proposals supports, is part of this initiative.
How long will applicants have to work on their full proposal if Global Affairs Canada invites them to that stage of the process? Once full proposals are submitted, how long will applicants need to wait to learn if their proposal will be funded?
Invited applicants will have approximately eight weeks after they receive an invitation letter from Global Affairs Canada to submit a full proposal.
Global Affairs Canada hopes to negotiate funding arrangements with successful applicants within the 2018 to 2019 fiscal year.
Are there limitations on the means used to achieve results?
This call encourages innovation. The means to achieve results can vary widely, but it must be clearly demonstrated in the proposal that they lead logically to the expected results.
Can Global Affairs Canada publish a list of indicators for measuring feminist international assistance?
Applicants do not need to specify indicators in the preliminary proposal.
When will projects under this first call for preliminary proposals start?
Several factors influence the start dates of projects, such as the volume of proposals that the department must assess and the time required to negotiate funding arrangements with prospective partners. Global Affairs Canada hopes to negotiate funding arrangements with successful applicants under this call in the 2018 to 2019 fiscal year.
Could a preliminary proposal not retained for this call be reworked and modified to be submitted as an unsolicited proposal?
Other calls for preliminary proposals will take place through the Small and medium organizations for impact and innovation initiative. An organization that has not previously obtained funding or that has completed a funded project under a previous call can resubmit a preliminary proposal.
Unsolicited proposals can be submitted at any time. They will be evaluated on merit and in accordance with funding availability.
Would a project that supports small businesses overseas be eligible?
Projects that support small businesses overseas could be eligible under this call. However, they must meet the organization eligibility criteria and the required project parameters of this call, such as: "the proposed project would not generate a profit for you or any other organization participating in the project."
Can contributions in kind be considered in calculating annual overseas expenditures in development assistance to establish small or medium organization status?
No. Contributions in kind should not be considered when the organization calculates its annual overseas expenditures in development assistance.
Can you specify what you mean by "we may give preference to projects that include activities that take place in sub-Saharan Africa”?
Please refer to Canada’s Feminist International Assistance Policy, which indicates that at least 50% of assistance will target countries located in sub-Saharan Africa.
Can the salary of the project lead who conducts follow-up and travels to the field be included in the proposal budget?
Yes. However, it must be a direct project cost, not an indirect cost. Please refer to the Overhead Compensation Policy for Contribution Agreements with Canadian Organizations under the International Development Assistance Program.
Please note that the department does not fund the development of preliminary proposals.
Does Global Affairs Canada assess the organizational capacity of each Canadian partner individually, or does it assess how the capacities of the partners complement each other?
For information on the different aspects of organizational capacity that are assessed, please consult the “Organization ability relevant to the initiative” section of How we assess your proposal. The assessment focuses on the applicant, but the partnering relationships described in the application are taken into account and determine the depth of the assessment of the applicant’s partners.
Can local partners be subcontractors?
You can have a local partner and/or a local subcontractor, but a local partner cannot be a subcontractor. Subcontractors must work at arm’s length from your organization.
The definitions below are from the Contribution Agreement- General Terms and Conditions:
“Subcontractor” (Sous-traitant) - means an individual (other than an Employee), a firm, a for-profit or not-for-profit organization or institution, acting alone or in a consortium, a joint venture, a partnership (limited or otherwise), having entered into a contract or agreement with the Organization to provide goods or services in relation to the implementation of the Project. The term Subcontractor includes Canadian and local consultants.
“Arm’s Length Relationship” (Relation sans lien de dépendance) - means a relationship whereby in the implementation of the Project, the Organization has entered into a contract or agreement with a Subcontractor and where the Organization and the Subcontractor are independent of each other and are not controlled by the same person or group of persons.
“Subcontract” (Sous-Contrat) - means the agreement signed between the Organization and a Subcontractor.
“Local Partner” (Partenaire local) - means an organization established in a Recipient Country participating in the implementation of the Project pursuant to a Sub-Agreement.
“Sub-Agreement” (Sous-Accord) - means the agreement signed between the Organization and an Ultimate Recipient or a Local Partner.
Would Global Affairs Canada consider changing the eligibility requirements for this call and using Innovation, Science and Economic Development Canada’s definition of a small and medium enterprise?
This call for proposals is for Canadian small and medium organizations, the definition of which is not the same as that of small and medium enterprises.
Can an organization be considered eligible if it already has a proposal under review for funding by Global Affairs Canada (under a different call and/or as an unsolicited proposal)?
Yes, as long as the organization meets the eligibility criteria for this call. Consult KSE.
To what extent do we have to be currently providing international assistance to be eligible under this call? Our organization focuses on local economic development in Canada, and we also partner with organizations doing international work.
Please carefully read the required parameters of the project on the call page. In order to be considered eligible under this call, your proposed project would have to take place in one or more countries eligible for official development assistance listed in Global Affairs Canada’s Partners@International portal.
Please also carefully read the guidance in the preliminary proposal application form, including Section 3.0: Organization Ability Relevant to the Initiative, to determine whether your organization is eligible under this call.
Could you please confirm if private sector entities that meet all of the requirements as stated in the web page and other documents about this call are eligible to apply for funding through this call?
Yes. Private sector entities that meet the eligibility criteria for this call may submit an application. Your proposed project cannot generate a profit for you or any other organization participating in the project (please see section 15 of the Terms and Conditions of the International Development Assistance Program).
Are educational institutions eligible under this call as long as they do not have annual overseas expenditures exceeding $2 million in development assistance?
Educational institutions are eligible for this call if they meet all the eligibility criteria listed in the call page in the “Organization eligibility” section.
Does the $2 million limit on overseas expenditures include only payments sent directly to overseas partners with whom we are engaged in development projects?
No. Overseas expenditures are not limited to payments sent directly to overseas partners. To be eligible for this call, your organization must not have annual overseas expenditures exceeding $2 million in development assistance (i.e. projects administered with the promotion of the economic development and welfare of developing countries as their main objective regardless of the funding source).
Could a small Canadian organization present a proposal on its own, or should such an organization partner with a bigger Canadian SMO that would lead on the proposal?
Global Affairs Canada cannot comment on whether Canadian SMOS should form partnerships with each other to submit a preliminary proposal. Please note that if your organization is submitting a proposal with other organizations, each organization must be a Canadian SMO as per the definition for this call and must provide the requisite Canadian Small or Medium Organization Attestation.
Should applicants include expenditures related to humanitarian relief in their calculations to determine if they are eligible as an SMO for this call?
Yes. Applicants should include humanitarian relief expenditures in their calculation of their annual overseas expenditures in development assistance to determine if they are eligible under this call.
Should an educational institution determine if it is eligible under this call by calculating the overseas expenses in development assistance of the faculty/department/institute writing the proposal or by calculating the expenses of the university as a whole?
An educational institution should determine if it is eligible under this call by calculating the overseas expenses in development assistance of the faculty/department/institute that is the applicant for the proposal or by calculating the expenses of the university as a whole, as applicable. The person signing the Canadian Small or Medium Organization Status attestation must be responsible for the budget of either the faculty/department/institute that is submitting the proposal or of the university as a whole. If a faculty/department/institute has an autonomous budget within the university, then the attestation is at that level. If the university’s budget is centralized, the attestation must be done at that level.
If an organization had international revenues over $2 million in 2015 but not in 2016 or in 2017, can it sign the Canadian SMO attestation?
The Canadian SMO Attestation refers to the organization’s consolidated revenue and annual overseas expenditures in development assistance. It does not refer to a limit on international revenues. To calculate whether its consolidated revenue and overseas expenditures are below the maximum threshold for this call, an applicant should take into account only the most recent completed fiscal year (i.e. the fiscal year ending in March 2017 or December 2016, depending on the fiscal-year schedule of the organization).
Can we submit more than one preliminary proposal under this call?
No. If your organization submits more than one application under this call, either on your own or as a co-signatory to a funding agreement, we will only consider the one with the earliest submission time stamp.
If an organization is already receiving funding from Global Affairs Canada, is it eligible under this call?
The source of an organization’s existing funding does not influence its eligibility under this call. Please consult the Organization eligibility and Required project parameters sections of the call page for more information on this call’s eligibility criteria.
Should expenditures on research be considered when organizations calculate whether they are eligible under this call?
Expenditures on research should be considered when organizations calculate whether they are eligible only if the research was itself one of the outputs or outcomes of a development project.
Does the limit of one proposal per applicant apply at the university level? Could several faculties/departments/institutes within the same university each submit a proposal under this call?
Several faculties/departments/institutes within the same educational institution could each submit a proposal under this call depending on the circumstance of the educational institution. Each applicant must be a Canadian SMO as per the requirements of this call (i.e. in the case of educational institutions, annual overseas expenditures in development assistance cannot be higher than $2 million). If a faculty/department/institute has an autonomous budget within a university, then the SMO status attestation is at the level of the faculty/department/institute. However, if the university’s budget is centralized, the attestation must be done at the university level, which may limit the number of proposals that can be submitted by entities under the umbrella of the university.
If an educational institution spends more than $2 million per year on international development projects, is it eligible under this call?
Applicants that have more than $2 million in expenditures in international development assistance are not eligible under this call.
What is considered “development assistance”?
Please refer to section 4.1 of the Official Development Assistance Accountability Act.
If the applicant’s current funding ends in 2018, does the applicant need to include that funding amount to calculate if it is currently eligible under this call?
To calculate whether its consolidated revenue and overseas expenditures are below the maximum threshold for this call, an applicant should take into account only the most recent completed fiscal year (i.e. the fiscal year ending in March 2017 or December 2016, depending on the fiscal-year schedule used by the organization).
Does the applicant submitting the proposal have to meet all the eligibility and capacity requirements of the call or can a partner help to meet some of the requirements?
The applicant must meet all the eligibility and capacity requirements of the call. The only exception is for proposals for construction or water, sanitation and hygiene infrastructure activities from a group of Canadian small or medium organizations that would all be signatories to a funding agreement. Please refer to the Required Projects Parameters section of the call page.
We were the lead in a consortium, and through the consortium arrangement some development assistance flowed through us to a Canada-based consortium partner. Does this count toward our annual overseas expenditures in development assistance?
No. If the money only flowed through your organization account to another such partner, then it should not be considered an expense.
Required project parameters
Should applicants try to link their project to all six action areas of the Feminist International Assistance Policy? Or is it acceptable for the application to focus only on the most relevant action area(s)?
Proposed projects must align with at least one of the action areas outlined in Canada’s Feminist International Assistance Policy.
For the experience requirement for construction and water, sanitation and hygiene projects, can we use the experience of our local partner?
No. This experience requirement must be met by the applicant or at least one of the co-signatories of the funding arrangement (all of which must be Canadian small and medium organizations).
Would previous experience with construction or water, sanitation and hygiene (WASH) infrastructure projects implemented with international NGO funding be eligible under this call?
Yes. Projects implemented with international NGO funding are eligible if all requirements for this call related to construction or WASH infrastructure projects are met.
Can the local partner be a private sector entity?
Yes. However, as mentioned in the Required Project Parameters section of the call page, your proposed project cannot generate a profit for any participating organization.
Under this call, will priority be given to projects in what Global Affairs Canada used to call “priority countries”?
Proposed projects must take place in official development assistance-eligible countries listed in Global Affairs Canada’s Partners@International portal. Please note that we may give preference to projects that include activities that take place in sub-Saharan Africa.
Where can organizations find the list of eligible countries under this call in the Partners@International portal?
To view the list of eligible countries for this call in the Partners@International portal, applicants must have an Organization Profile account registered in the portal. Organizations that do not yet have such an account are encouraged to follow the instructions provided in the call page and application form to do so as quickly as possible. Once they are logged in to their Partners@International account, applicants must create a proposal via the Access Proposal section of their Organization Profile. While in the Proposal view in the portal, applicants have the option to view all eligible countries in the country drop-down menu.
The call requires applicants to assume at least 5% of the total eligible direct costs over the life of the project. Could you specify what costs are eligible or ineligible for this call?
Please consult Guidance on Eligible Costs for Development Initiatives.
Will Global Affairs Canada give preference to a proposal if the applicant is building on or complementing an existing project in a specific region or country for which the applicant is receiving funding from the Department? Or should the applicant submit a proposal for a project that takes place in a different region or country?
Global Affairs Canada will assess applications as per the geographic alignment instructions indicated on the web page of this call for preliminary proposals.
Will Global Affairs Canada consider funding infrastructure projects under this call?
Yes. Please note that if you are proposing to undertake construction or water, sanitation and hygiene (WASH) infrastructure activities, you must be able to demonstrate in Section 3 of the preliminary proposal application form for this call that you have a minimum of five years of recent experience in implementing the type of construction or WASH infrastructure activities that would be implemented in the proposed project (“recent experience” is defined as five years of experience within the last 10 years). This experience must have been acquired while working with Global Affairs Canada, another department of the Government of Canada, or any other aid agency or multilateral development institution. In the case of an application from a group of Canadian SMOs that would all be co-signatories to a funding agreement, at least one member must meet this requirement. Any other construction or infrastructure activities will be assessed on merit.
Can a project address more than one of the action areas of Canada’s Feminist International Assistance Policy?
Yes. Proposed projects must align with at least one of the action areas outlined in Canada’s Feminist International Assistance Policy.
Can we submit a proposal to continue a project we started a few years ago or to scale up or improve on the results of a previous project?
Proposals must adhere to the eligibility criteria and project parameters of this call. For more information on how proposals are assessed, please consult How we assess your proposal.
Does the “ultimate outcome” in the logic model correspond to the outcome that will be achieved at the end of the project?
The ultimate outcome represents the “why” of a project and should describe the sustainable changes in state, condition or well-being that a project’s ultimate beneficiaries should experience. An ultimate outcome usually occurs after the end of the project, but should, when feasible, still be measured during the life of the project as changes may occur earlier. Please consult Results-Based Management for International Assistance Programming at Global Affairs Canada: A How-to Guide (2016).
Do all the local partners of the proposed project have to be legally registered in the country where the project would be implemented (e.g. small community-based organizations)?
Can the total value of the proposed project be over $2 million once the cost share portion is added?
Yes. The $500,000-to-$2,000,000-limit refers to the funding that you are requesting from Global Affairs Canada.
Will priority be given to proposals involving only one country or a single local partner?
Will Global Affairs Canada consider funding micro-finance funds under this call?
No. Micro-finance activities are not eligible. However, technical support for a micro-finance organization is permitted.
Would loan funds for a micro-finance expansion raised by one of the partners count as a partner organization cash or in-kind contribution?
No. Micro-finance activities are not eligible activities and are therefore not eligible for either the Global Affairs Canada contribution or the organization’s contribution.
If an organization is planning a $2 million project, is the 12% overhead included in the $2 million, or is it on top of the $2 million?
The $2 million includes the 12% overhead. Please refer to Section 5 (Policy Requirements) of the Overhead Compensation Policy for both inclusions and exclusions.
In Section 1.4 of the preliminary proposal application form (Private Sector Support), what do you mean by “private sector”? Anything that is non-governmental?
While a funding application does not require it, we encourage applicants to build new partnerships and engage new sources of funding to invest in international development. All such support (anything non-governmental) is encouraged, especially if that support is coming from a source not previously engaged in international development. As noted in Canada’s Feminist International Assistance Policy: “it is estimated that achieving the Sustainable Development Goals will require a combined global investment of as much as US$7 trillion by 2030—a level of investment that will require a coordinated international effort—as well as the directing of official development assistance resources to where they are needed most. New partnerships and initiatives that can leverage additional financing and investment will be needed.”
Can organizations submit multi-country proposals? Or should one proposal address only one country?
Organizations can submit either multi-country or single-country proposals. Both are valid under this call.
Can a project’s beneficiaries be 50% women and 50% men, or should they be 100% women?
A project may target 50% women and 50% men. It does not have to target 100% women. A word of caution: even if 100% of a project’s beneficiaries are women, the project will not necessarily advance gender equality and the empowerment of women and girls. Please consult How we assess your proposal for more information on gender-equality assessments.
We do not have a local office where we want to undertake a project. Can we work with a local partner? Do we have to set up a local office?
Your organization must work with its own local office(s) or a local partner(s) in the country(ies) where your project would take place and you must include information on them in the Local Partner(s) - Information form.
Can applicants dedicate a portion of their proposal to public engagement activities for Canadians?
No. Public engagement activities for Canadians are not eligible under this call.
If we want to include more than one example of a past project in the application form, where should the information go?
The preliminary proposal application form for this call only requires one past project example (see Section 3: Organization Ability Relevant to the Initiative).
If we want to propose an infrastructure project, can our local partner provide the five years of recent experience?
No. This experience must be provided by a Canadian SMO applicant.
How to submit a preliminary proposal application package
Does Section 3 of the preliminary proposal form require information on the local partner for the current proposal, or for the example of the applicant’s current or past project?
This section is looking for information on a project that your organization managed in the past. The project may be ongoing but advanced enough to enable you to report on risks managed and results achieved. The information on the local partner is related to this past or ongoing example, not the project being proposed under this call.
If the preliminary proposal is successful and the applicant is invited to the full proposal stage, will the applicant be required to set indicators for the ultimate outcome and report against them in the project if funding is provided?
Yes. It is expected that in the full proposal, the applicant will be able to identify at least one indicator for the ultimate outcome that would be used for reporting should the project receive funding.
At the full proposal stage, can applicants alter their logic model?
Applicants invited to complete and submit full application packages will need to undertake further analysis and consultations and develop project management plans. During this process, it is possible that small adjustments will be made to the project’s theory of change and/or logic model. However, the main elements of the scope and nature of the project’s theory of change should remain consistent with the preliminary application form.
Should applicants include letters of support from local entities in the countries where project activities would take place?
Letters of support are not required and will not be assessed at the preliminary proposal stage. Organizations that are invited to submit a full proposal later in the process will be provided with instructions regarding local partner letters of agreement.
In Section 2.1: Preliminary Theory of Change in the preliminary proposal form, are we allowed to use our organization’s name, or should we refer to “the applicant”?
Yes. You can use your organization’s name.
Can we attach photos to the preliminary proposal?
Global Affairs Canada will only consider information contained in the documents that are required for this call.
Is there a limit to the number of partners we can include for the proposal? Can we include both research and implementation partners?
There is no limit to the number of partners that can be involved in your proposal. Your proposal can include both research and implementation partners.
If your organization is submitting a proposal on behalf of a group of organizations, each organization must be a Canadian small or medium organization as per the definition for this call and must provide the requisite Canadian Small or Medium Organization Attestation. Please see the Organization Eligibility section of the call page for more details.
With regard to local partners, please note that you have to include information on each of your local partner(s) in the country(ies) where your project would take place in the Local Partner(s) – Information form submitted with the application package.
Do local partner organizations (that is, local organizations in the country(ies) where our initiative would take place) need to be registered in the Partners@International portal or does only the Canadian SMO have to register?
The local partner(s) (that is, the partner(s) in the country(ies) where your initiative would take place) do not have to be registered in the portal.
Is it mandatory to include an environmental analysis in our proposal if our proposed project does not address environmental issues and does not have any environmental implications?
Any initiative funded by Global Affairs Canada must meet its obligations under the Canadian Environmental Assessment Act. For this reason, the preliminary proposal must at least indicate “the project does not have any environmental relevance” if that is the case. Otherwise, the proposal must provide a preliminary environmental analysis.
Logic model: Is it possible to have more intermediate outcomes than the ones shown in the preliminary proposal form?
The logic model template in the preliminary proposal application form allows for a maximum of three intermediate outcomes. The recommended minimum and maximum numbers for each type of outcome statement are provided in Results - based management for international assistance programming: A how-to guide (Section 2.2: The Logic Model).
If you have more than three intermediate outcomes, review them to ensure that they are indeed intermediate outcomes and that there is no duplication or overlap between them. Also consider simplifying the level of detail to see if you can formulate fewer and more general result statements.
Can you specify what information must appear in the “Country” box in the “Organization Name and Contact Information” section of the preliminary proposal form?
You must indicate the country where your organization is headquartered. Please note that only Canadian organizations are eligible for this call.
Should the logic model include information on the results of the project, or the steps that would be taken to develop a full proposal if the applicant is invited later on to submit a full proposal?
The logic model should describe the development outcomes (or results) for project beneficiaries and/or intermediaries that the proposed project aims to achieve.
Please consult Results-Based Management for International Assistance Programming at Global Affairs Canada: A How-to Guide for more information on the types of international development results expected at the immediate, intermediate and ultimate outcome levels of the logic model.
If an applicant plans to work in two countries in one region during the first two years of a project and then expand to work in two additional countries in the last two years of a project, should all of the countries be included in the preliminary proposal documentation?
Yes. The preliminary proposal must include information about all the countries in which the applicant proposes to undertake project activities.
Should the gender equality analysis, as well as the preliminary human rights analysis and the preliminary environmental analysis, be included in Section 2.1 (Preliminary Theory of Change) of the application form? What is the ideal page or word count for this section?
Please refer to the instructions found in section 2.1 of the application form.
Who should be the contact in the preliminary proposal application form? Is this person expected to sign the funding arrangement?
The individual leading the submission of the application is the “initiative contact” (see the Organization Name and Contact Information section in the preliminary proposal application form). This individual is not required to be the signatory of a resulting funding agreement.
Is it possible to sign the Organization Status Attestation digitally?
No. The attestation must be printed, signed, scanned and uploaded to the portal with your application package.
Are the eligible direct costs the same as those explained in the Guidance on Eligible Costs for Development Initiatives?
Are the contributions of local partners considered third-party contributions or do they count toward the cost share of the applicant in cash and/or in kind?
Contributions of local partner(s) are considered third-party contributions.
Does Global Affairs Canada establish a limit on goods that applicants can procure? For example, can a proposal include the purchase of equipment for an entity that would directly support the implementation of a project?
There is no specific limitation. However, the purchase of the equipment must be in accordance with the definition of a direct cost in the Overhead Compensation Policy for Contribution Agreements with Canadian Organizations under the International Development Assistance Program.
Can local partners sign the funding arrangement?
No. Under this call, Global Affairs Canada will only sign funding arrangements with Canadian organizations.
Could you clarify the meaning of this sentence in Section 1.4: Private Sector Support of the preliminary proposals form: “…such funds provided from a third party… cannot be counted towards any cost-share requirement for this project”?
Funds can be counted toward only a cost-share requirement OR a third-party contribution, but not both.
If funds are contributed toward the direct eligible costs of a project from or through any signatory to a funding agreement with Global Affairs Canada, these funds may be counted toward a cost-share requirement.
If funds are contributed toward the direct eligible costs of a project from a partner that will not be signing the funding agreement or from another donor and do not flow through the signatory to the agreement, these funds should be categorized as third-party funding in your project budget. All contributions must be auditable.
Can third-party contributions include supplies (that is, not be only financial in nature)?
Third-party contributions can include supplies. To be considered an eligible direct cost, the supplies must be essential to the project; otherwise they must be purchased by the organization. Note that for any in-kind contribution, the value given to the goods must be based on a fair value. Fair value is an amount that would be agreed upon by informed parties dealing at arm’s length in an open market. An in-kind contribution’s fair value must be accepted by Global Affairs Canada. In-kind contributions must be identifiable, verifiable and auditable throughout the project life cycle.
Will priority be given to organizations that increase their cost share to 10% or more?
As indicated in How we assess your proposal, all other things being equal, preference will be given to proposals that:
- demonstrate innovation
- offer a higher percentage of cost share
- demonstrate financial support from other organizations, including private sector sources, to amplify the impact of potential funding from Global Affairs Canada for development results.
How much are the eligible overhead compensation rates?
Is there a maximum percentage of the total project costs that can be covered by the organization?
The minimum cost share requirement for this call is 5%. There is no maximum cost share.
Is it acceptable to subcontract project activities to a Canadian organization that is not a SMO?
Attention: This question was modified on December 13, 2018 at 2:00 EST.
No. Organizations cannot subcontract project activities to a Canadian organization that is not a SMO.
Is the time contributed by an applicant’s staff considered an in-kind or cash contribution?
The time contributed to the project by an applicant’s staff is a cash contribution. In-kind contributions from the applicant’s staff are not eligible. Please refer to the Overhead Compensation Policy for Contribution Agreements with Canadian Organizations Under the International Development Assistance Program.
Which organizations sign the funding arrangement? Only the applicant submitting the application, or all Canadian partners? What are Global Affairs Canada’s expectations of the signatories to a funding arrangement?
An applicant can submit a proposal on behalf of a group of Canadian small or medium organizations and be the only signatory to the financial instrument. In such a case, the applicant assumes all of the responsibility for the implementation of the project and is accountable for all terms and conditions of the financial instrument (for example, the cost share requirement).
An applicant can submit a proposal on behalf of a group of Canadian SMOs all of which sign the financial instrument. In such a case, each applicant assumes responsibility for the implementation of the project and all the signatories are accountable to all terms and conditions of the financial instrument (e.g. the cost share requirement). Please note the instructions for this call regarding cases that involve more than one signatory to the funding arrangement.
To calculate cost share, can in-kind contributions from subcontractors and beneficiary organizations (for example, office space) be counted?
With regard to subcontractors, a service provided free of charge is eligible. The value given to the service must be based on a fair value, in other words an amount that would be agreed upon by informed parties dealing at arm’s length in an open market. This value must be accepted by Global Affairs Canada. In-kind contributions must be identifiable, verifiable and auditable throughout the project life cycle.
With regard to beneficiary organizations, in-kind contributions refer to materials to which a dollar value can be attributed that would otherwise be purchased and paid. The notion of “purchased and paid” does not exist when the contribution is something that the beneficiary organization already has, such as office space.
At the full proposal stage, can applicants change the total project cost?
Yes, but the total amount requested from Global Affairs Canada cannot be altered, and the other financial requirements (for example, cost share) must be met.
In addition, once a project is approved for funding, the total amount requested from Global Affairs Canada cannot be altered and the other financial requirements must be met.
How does Global Affairs Canada define “annual overseas expenditure”? Is this different from Canada Revenue Agency’s definition of “carrying on activities outside Canada”?
The definition is not the same as the one used by the Canada Revenue Agency. In the context of this call, “annual overseas expenditures” refers to expenditures incurred abroad on projects that are primarily aimed at promoting the economic development and well-being of developing countries
Can an organization generate revenues from fees for service and/or membership fees to cover part of the operational costs of a project, as long as no profits are generated for the organization?
An organization cannot charge fees for project activities for which the revenues obtained would be reinvested in the project or in any other project.
However, if an organization has activities outside those of the project that generate revenues and it wants to invest those revenues in the project, it can do so.
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