Updates – Authentication services

In-person authentication service offered by the Government of Ontario now available at several locations across the province

August 9, 2023

The Ontario Official Documents Services, which provides authentication services for documents issued or notarized in Ontario, now offers in-person authentication services at four ServiceOntario locations across Ontario. In-person and mail-in service continues to be offered at the headquarters of the Official Documents Service of Ontario in Toronto.

While this service operates independently of the Government of Canada, Global Affairs Canada fully recognizes the validity of the authentications made those offices for the purpose of legalization with a foreign country. We nevertheless suggest that you confirm with the authorities of the country of destination (i.e. the embassy, high commission, or consulate in Canada) that they will accept an authentication performed by the Government of Ontario. Please note that this information is not always posted online, so you may need to confirm their acceptance by contacting the embassy, high commission or consulate directly.

Below are the details of the Government of Ontario offices that offer authentication services:

  1. Ottawa (in-person only): ServiceOntario, 110 Laurier Avenue West
  2. Sault Ste Marie (in person only). ServiceOntario, Marie: 101-420 Queen Street East
  3. Thunder Bay (in-person only): ServiceOntario, 113-435 James Street South
  4. Toronto (in-person and mail-in): Official Documents Service of Ontario, 222 Jarvis Street, Toronto, Ontario.
  5. Windsor (in-person only): ServiceOntario, 205-400 City Hall Square East

For details about the authentication services offered by the Government of Ontario through the Official Documents Services of Ontario and ServiceOntario, please visit their website.

Canada joins the Apostille Convention

June 14, 2023

As announced on May 16, Canada has joined the Apostille Convention, which will allow to streamline and simplify the process citizens and companies need follow to get their Canadian documents accepted in any of the more than 120 countries that are part of this treaty. The Convention will come into effect on January 11, 2024. Until then, the process to authenticate a Canadian document remains unchanged. Additional details will be made available before the implementation of the Convention in January 2024. For the procedure to follow to request the authentication of Canadian documents between, please visit our Authentication of Canadian documents web page.

Simplified translation policy for proof of life documents drafted in a foreign language

June 14, 2023

The translation policy for proof of life documents (also known as life certificates) drafted in a foreign language has been simplified. Under the new policy, it is no longer necessary to translate proof of life certificates written in a foreign language provided that the text does not exceed half a page. For more details, please see the Exceptions section under Get your documents translated.

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