Authentication of documents: 2. Requirements for your document

Coronavirus disease (COVID-19)

Closure: Due to the evolving situation regarding COVID-19, authentication services will be closed to the public until further notice. Our mail-in service will continue. Usual mail-in service standards may not apply. Your patience and understanding is appreciated.

Search for the document you need to have authenticated to find out what you need to provide. If your document is not on the list, contact us to determine if we can authenticate it.

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Adoption papers

Adoption papers

Documents related to the adoption of a child must be notarized.

We authenticate documents such as:

  • adoption agreements
  • adoption certificates
  • adoption related forms
Apprenticeship and trade certificates

Apprenticeship and trade certificates

Apprenticeship and trade certificates must be notarized.

Bank documents

Bank documents

Bank documents must be notarized.

We authenticate documents such as:

  • bank statements
  • financial records
Birth certificate

Birth certificate

Birth certificates must be issued by a provincial or territorial vital statistics office. They do not need to be notarized.

We cannot authenticate birth certificates that are:

  • notarized copies (if you need a copy, it must be issued by the appropriate vital statistics office)
  • issued by religious institutions
  • pocket-sized
Burial or cremation documents

Burial or cremation documents

Burial or cremation documents must be notarized. You must send a death certificate issued by a provincial or territorial vital statistics office with these documents.

We authenticate:

Business or corporate records

Business or corporate records

Business or corporate records must be notarized.

We authenticate documents such as:

  • commercial invoices
  • corporate bylaws
  • articles of incorporation
  • provincial business registration documents
  • letters of employment
  • letters of invitation
  • reference letters
  • packing slips
Canadian Food Inspection Agency attestation or certificate

Canadian Food Inspection Agency (CFIA) attestation or certificate

Canadian Food Inspection Agency attestation or certificates do not need to be notarized.

We authenticate:

  • export certificates
  • certified manufacturers’ declarations
  • certificates of free sale and health attestations
  • certificates issued by the CFIA
Canadian Intellectual Property Office certificates

Canadian Intellectual Property Office certificates

We authenticate certificates issued by the Canadian Intellectual Property Office (CIPO). Certificates bearing the original signature or seal of a CIPO official do not need to be notarized. All others must be notarized.

We authenticate documents such as:

  • trademark registration certificates
  • industrial design registration certificates
  • copyright registration certificates
Certificate of free sale

Certificate of free sale

A certificate of free sale issued by the Canadian Food Inspection Agency can be authenticated as is. All others must be notarized.

Certificate of origin

Certificate of origin

A certificate of Origin issued by the Canadian Chamber of Commerce in Ottawa can be authenticated as is. All others must be notarized.

Citizenship certificate

Citizenship certificate

We authenticate citizenship certificates issued by Immigration, Refugees and Citizenship Canada. Citizenship certificates do not need to be notarized.

College or university diplomas

College or university diplomas

We authenticate college and university diplomas issued in Canada by recognized post-secondary educational institutions. College and university diplomas do not need to be notarized.

Diplomas in Latin or Greek do not require a certified translation.

College or university transcript

College or university transcript

We authenticate academic transcripts issued by recognized Canadian post-secondary educational institutions. Academic transcripts that are signed by the registrar do not need to be notarized.

Coroner’s certificate

Coroner’s certificate

Coroners’ certificates must be notarized.

You must send a death certificate issued by a provincial or territorial vital statistics office with these documents.

Corporations Canada documents

Corporations Canada documents

Documents issued by Corporations Canada bearing an original signature or seal do not need to be notarized.

If your Corporations Canada certificate does not have an original signature or seal, it must be notarized.

We authenticate:

  • federal incorporation certificates
  • certificates of compliance
  • certificates of existences
  • certificates of continuances
Course certificate

Course certificate

We only authenticate course certificates issued by recognized educational institutions in Canada. These institutions must be recognized by a provincial or territorial ministry of education.

Course certificates must be notarized.

Court documents

Court documents

Court orders or judgments that bear the original seal or signature of a judge, registrar, or clerk of the court in Canada do not need to be notarized. Other court documents must be notarized.

Criminal record check

Criminal record check

Documents issued by the Royal Canadian Mounted Police (RCMP) headquarters in Ottawa do not need to be notarized as long as:

  • they are signed by the Director General of the Canadian Criminal Real Time/Identification Services, and
  • they contain the official RCMP dry seal.
Death certificate

Death certificate

Death certificates must be issued by a provincial or territorial vital statistics office. They do not need to be notarized.

We cannot authenticate death certificates that are:

  • notarized copies (if you need a copy, it must be issued by the appropriate vital statistics office.)
  • issued by religious institutions
  • issued by funeral homes
Delivery verification certificate

Delivery verification certificate

We authenticate delivery verification certificates issued by the Government of Canada. Delivery verification certificates do not need to be notarized.

A delivery verification certificate confirms that imported goods or technology have been delivered to the consignee.

Divorce certificate

Divorce certificate

Canadian divorce certificates that are signed by a clerk of the court do not need to be notarized.

A divorce certificate proves that the people named are legally divorced and are free to remarry. There is normally a waiting period between the time a divorce order is granted and the issuance of a divorce certificate.

Domestic partnership certificate

Domestic partnership certificate

Domestic partnership certificates must be issued by a provincial or territorial vital statistics office. They do not need to be notarized

We are unable to authenticate notarized copies of domestic partnership certificates. If you need a copy, it must be issued by the appropriate vital statistics office.

Elementary or high school diplomas

Elementary or high school diplomas

We only authenticate diplomas issued by recognized elementary or high schools in Canada. These schools must be recognized by a provincial or territorial ministry of education.

Elementary and high school diplomas must be notarized.

Elementary or high school report card or transcript

Elementary or high school report card or transcript

Educational documents must be issued by educational institutions recognized by a Canadian provincial or territorial ministry of education.

Your report card or transcript must be notarized.

Export permit

Export permit

Export permits issued by the Government of Canada do not need to be notarized.

Federal legislation

Federal legislation

Certified copies of federal laws and regulations that have been signed by the clerk of the parliaments do not need to be notarized. They can be requested from the Senate of Canada.

All other copies of laws and regulations must be notarized.

Foreign documents (non-Canadian documents)

Foreign documents (Non-Canadian documents)

In most cases, you do not need to have your foreign public documents authenticated to use them in Canada.

We can authenticate the signatures of foreign diplomatic or consular officers in Canada.

We cannot authenticate your foreign public document (for example, birth certificate, court order, diploma) if it has not been signed by a foreign diplomatic or consular officer in Canada. The country that issued the documents must authenticate them. This is true even if:

  • the documents have been notarized in Canada
  • a Canadian authority requests the documents
Health Canada licenses

Health Canada licenses

We authenticate licenses issued by Health Canada (for example, product license or establishment license). Health Canada certificates with an original signature or seal do not need to be notarized.

If your Health Canada license does not have an original signature or seal, it must be notarized.

We authenticate licences such as:

  • drug establishment licenses
  • medical device licenses
Identity documents

Identity documents

The certified copy of your identity documents must be notarized.

We authenticate certified copies of Canadian identity documents (for example, driver’s licenses or passports).

International import certificate

International import certificate

International import certificates issued by the Government of Canada do not need to be notarized.

An international import certificate recognizes that the Government of Canada is aware of the proposed import of specific goods to Canada.

Language school certificate

Language school certificate

We only authenticate language school certificates issued by recognized institutions in Canada.

A recognized institution is accredited by:

Language school certificates from recognized institutions must be notarized.

Letters provided by an educational institution

Letters provided by an educational institution

We only authenticate letters from schools recognized by a provincial or territorial ministry of education.

Letters issued by an educational institution must be notarized.

We authenticate:

  • acceptance letters
  • enrollment letters
  • admission letters
  • confirmations of registration
  • records of attendance
Marriage certificate

Marriage certificate

Marriage certificates must be issued by a provincial or territorial vital statistics office. They do not need to be notarized.

We cannot authenticate marriage certificates that are:

  • notarized copies (if you need a copy, it must be issued by the appropriate vital statistics office.)
  • issued by religious institutions
Marriage search letter

Marriage search letter

We only authenticate marriage search letters issued by a provincial or territorial vital statistics office.

Marriage search letters bearing the original signature or seal of the appropriate vital statistics registrar do not need to be notarized. Otherwise, they need to be notarized.

Make sure you have everything you need if you are getting married outside Canada.

Medical documents

Medical documents

Medical documents must be notarized.

We authenticate medical documents such as:

  • medical certificates
  • doctor’s notes
  • prescriptions
Name change certificate

Name change certificate

We authenticate name change certificates issued by a provincial or territorial vital statistics office. They do not need to be notarized.

We are unable to authenticate notarized copies. If you need a copy, it must be issued by the appropriate vital statistics office.

Other government documents

Other government documents

Documents issued by the Government of Canada, or by the government of any Canadian province or territory, that are not listed on this page must be notarized.

If you have questions about documents not listed, please contact us.

Examples of Government of Canada documents that must be notarized include:

  • Canada Revenue Agency documents
  • Service Canada documents
  • certificate of coverage
  • Canada Pension Plan certificate
  • documents from other federal departments and agencies
Private legal documents

Private legal documents

Private legal documents must be notarized.

We authenticate private legal documents such as:

  • wills
  • powers of attorney
  • oaths and affirmations
  • affidavits (for example, single status affidavits)
  • statutory declarations
Professional certificate

Professional certificate

Certificates of standing (or certificates of good standing) do not need to be notarized if they are issued by the:

  • Society of Notaries Public of British Columbia
  • Chambre des Notaires of Quebec
  • law societies of any Canadian province or territory

All other professional certificates must be notarized.

Record of employment

Record of employment

We authenticate records of employment issued in accordance with Service Canada guidelines. Records of employment must be notarized.

Request for international judicial assistance

Request for international judicial assistance

We authenticate letters of request for international judicial assistance. Requests signed by a judge or clerk of the court do not need to be notarized.

An international judicial assistance request (or a mutual legal assistance request or letters rogatory) is a letter from a Canadian court seeking help from foreign judicial authorities in connection with a legal proceeding.

Shipment document

Shipment document

Shipment documents (or letter of contents) must be notarized.

If your documents are for the transport of human remains, you must send a death certificate with them. The death certificate must be issued by a provincial or territorial vital statistics office.

Related services and information

Where to find us

By mail:

Global Affairs Canada
Authentication Services Section (JLAC)
125 Sussex Drive
Ottawa, ON K1A 0G2
Canada

In person:

Authentication office
111 Sussex Drive
Ottawa, Ontario, Canada
1st floor (Follow the signs for JLAC- Authentication Services Section)

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