Authentication of documents: 2. Requirements for your document
Coronavirus disease (COVID-19)
Closure: Due to the evolving situation regarding COVID-19, authentication services will be closed to the public until further notice. Our mail-in service will continue. Usual mail-in service standards may not apply. Your patience and understanding is appreciated.
Search for the document you need to have authenticated to find out what you need to provide. If your document is not on the list, contact us to determine if we can authenticate it.
Documents related to the adoption of a child must be notarized.
We authenticate documents such as:
|Apprenticeship and trade certificates|
Apprenticeship and trade certificates
Apprenticeship and trade certificates must be notarized.
Bank documents must be notarized.
We authenticate documents such as:
Birth certificates must be issued by a provincial or territorial vital statistics office. They do not need to be notarized.
We cannot authenticate birth certificates that are:
|Burial or cremation documents|
Burial or cremation documents
|Business or corporate records|
Business or corporate records
Business or corporate records must be notarized.
We authenticate documents such as:
|Canadian Food Inspection Agency attestation or certificate|
Canadian Food Inspection Agency (CFIA) attestation or certificate
Canadian Food Inspection Agency attestation or certificates do not need to be notarized.
|Canadian Intellectual Property Office certificates|
Canadian Intellectual Property Office certificates
We authenticate certificates issued by the Canadian Intellectual Property Office (CIPO). Certificates bearing the original signature or seal of a CIPO official do not need to be notarized. All others must be notarized.
We authenticate documents such as:
|Certificate of free sale|
Certificate of free sale
A certificate of free sale issued by the Canadian Food Inspection Agency can be authenticated as is. All others must be notarized.
|Certificate of origin|
Certificate of origin
A certificate of Origin issued by the Canadian Chamber of Commerce in Ottawa can be authenticated as is. All others must be notarized.
We authenticate citizenship certificates issued by Immigration, Refugees and Citizenship Canada. Citizenship certificates do not need to be notarized.
|College or university diplomas|
College or university diplomas
We authenticate college and university diplomas issued in Canada by recognized post-secondary educational institutions. College and university diplomas do not need to be notarized.
Diplomas in Latin or Greek do not require a certified translation.
|College or university transcript|
College or university transcript
We authenticate academic transcripts issued by recognized Canadian post-secondary educational institutions. Academic transcripts that are signed by the registrar do not need to be notarized.
Coroners’ certificates must be notarized.
You must send a death certificate issued by a provincial or territorial vital statistics office with these documents.
|Corporations Canada documents|
Corporations Canada documents
Documents issued by Corporations Canada bearing an original signature or seal do not need to be notarized.
If your Corporations Canada certificate does not have an original signature or seal, it must be notarized.
We only authenticate course certificates issued by recognized educational institutions in Canada. These institutions must be recognized by a provincial or territorial ministry of education.
Course certificates must be notarized.
Court orders or judgments that bear the original seal, signature and printed name of a judge, registrar, or clerk of the court in Canada do not need to be notarized. Other court documents must be notarized.
|Criminal record check|
Criminal record check
Documents issued by the Royal Canadian Mounted Police (RCMP) headquarters in Ottawa do not need to be notarized as long as:
Death certificates must be issued by a provincial or territorial vital statistics office. They do not need to be notarized.
We cannot authenticate death certificates that are:
|Delivery verification certificate|
Delivery verification certificate
We authenticate delivery verification certificates issued by the Government of Canada. Delivery verification certificates do not need to be notarized.
A delivery verification certificate confirms that imported goods or technology have been delivered to the consignee.
Canadian divorce certificates that are signed by a clerk of the court do not need to be notarized.
A divorce certificate proves that the people named are legally divorced and are free to remarry. There is normally a waiting period between the time a divorce order is granted and the issuance of a divorce certificate.
|Domestic partnership certificate|
Domestic partnership certificate
Domestic partnership certificates must be issued by a provincial or territorial vital statistics office. They do not need to be notarized
We are unable to authenticate notarized copies of domestic partnership certificates. If you need a copy, it must be issued by the appropriate vital statistics office.
|Elementary or high school diplomas|
Elementary or high school diplomas
We only authenticate diplomas issued by recognized elementary or high schools in Canada. These schools must be recognized by a provincial or territorial ministry of education.
Elementary and high school diplomas must be notarized.
|Elementary or high school report card or transcript|
Elementary or high school report card or transcript
Educational documents must be issued by educational institutions recognized by a Canadian provincial or territorial ministry of education.
Your report card or transcript must be notarized.
Export permits issued by the Government of Canada do not need to be notarized.
Certified copies of federal laws and regulations that have been signed by the clerk of the parliaments do not need to be notarized. They can be requested from the Senate of Canada.
All other copies of laws and regulations must be notarized.
|Foreign documents (non-Canadian documents)|
Foreign documents (Non-Canadian documents)
In most cases, you do not need to have your foreign public documents authenticated to use them in Canada.
We can authenticate the signatures of foreign diplomatic or consular officers in Canada.
We cannot authenticate your foreign public document (for example, birth certificate, court order, diploma) if it has not been signed by a foreign diplomatic or consular officer in Canada. The country that issued the documents must authenticate them. This is true even if:
|Health Canada licenses|
Health Canada licenses
We authenticate licenses issued by Health Canada (for example, product license or establishment license). Health Canada certificates with an original signature or seal do not need to be notarized.
If your Health Canada license does not have an original signature or seal, it must be notarized.
We authenticate licences such as:
The certified copy of your identity documents must be notarized.
We authenticate certified copies of Canadian identity documents (for example, driver’s licenses or passports).
|International import certificate|
International import certificate
International import certificates issued by the Government of Canada do not need to be notarized.
An international import certificate recognizes that the Government of Canada is aware of the proposed import of specific goods to Canada.
|Language school certificate|
Language school certificate
We only authenticate language school certificates issued by recognized institutions in Canada.
A recognized institution is accredited by:
Language school certificates from recognized institutions must be notarized.
|Letters provided by an educational institution|
Letters provided by an educational institution
We only authenticate letters from schools recognized by a provincial or territorial ministry of education.
Letters issued by an educational institution must be notarized.
Marriage certificates must be issued by a provincial or territorial vital statistics office. They do not need to be notarized.
We cannot authenticate marriage certificates that are:
|Marriage search letter|
Marriage search letter
We only authenticate marriage search letters issued by a provincial or territorial vital statistics office.
Marriage search letters bearing the original signature or seal of the appropriate vital statistics registrar do not need to be notarized. Otherwise, they need to be notarized.
Make sure you have everything you need if you are getting married outside Canada.
Medical documents must be notarized.
We authenticate medical documents such as:
|Name change certificate|
Name change certificate
We authenticate name change certificates issued by a provincial or territorial vital statistics office. They do not need to be notarized.
We are unable to authenticate notarized copies. If you need a copy, it must be issued by the appropriate vital statistics office.
|Other government documents|
Other government documents
Documents issued by the Government of Canada, or by the government of any Canadian province or territory, that are not listed on this page must be notarized.
If you have questions about documents not listed, please contact us.
Examples of Government of Canada documents that must be notarized include:
|Private legal documents|
Private legal documents
Private legal documents must be notarized.
We authenticate private legal documents such as:
Certificates of standing (or certificates of good standing) do not need to be notarized if they are issued by the:
All other professional certificates must be notarized.
|Record of employment|
Record of employment
|Request for international judicial assistance|
Request for international judicial assistance
We authenticate letters of request for international judicial assistance. Requests signed by a judge or clerk of the court do not need to be notarized.
An international judicial assistance request (or a mutual legal assistance request or letters rogatory) is a letter from a Canadian court seeking help from foreign judicial authorities in connection with a legal proceeding.
Shipment documents (or letter of contents) must be notarized.
If your documents are for the transport of human remains, you must send a death certificate with them. The death certificate must be issued by a provincial or territorial vital statistics office.
Related services and information
- Getting married outside Canada
- Statement in lieu of certificate of non-impediment to marriage abroad
- Check the status of your request
- Reasons we cannot authenticate your document
- If you are outside Canada
- Frequently asked questions
Where to find us
Global Affairs Canada
Authentication Services Section (JLAC)
125 Sussex Drive
Ottawa, ON K1A 0G2
111 Sussex Drive
Ottawa, Ontario, Canada
1st floor (Follow the signs for JLAC- Authentication Services Section)
Hours of operation:
Open: Monday to Thursday (10 am to 12 pm and 2 pm to 3 pm ET)
Closed: Fridays, weekends, civic and statutory holidays
- Date Modified: