Authentication of documents: 3. Get your document notarized
The Apostille Convention took effect in Canada on January 11, 2024
Visit Changes to authentications services in Canada for information on changes to authentication services in Canada.
Our processing times are higher than normal
Check Alternatives to authentication before sending your request to the Authentication Services Section.
Expedited processing of RCMP criminal record checks authentication requests
Some foreign authorities impose a time limit to the validity of criminal record checks issued by the Canadian Royal Mounted Police (RCMP). Be advised that our office is processing these documents in priority. For information about processing times for these documents, please visit Updates to the authentication services.
On this page
- Does my document need to be notarized?
- Who can notarize my document?
- How do I find a Canadian notary?
- How is my document notarized?
- What can my notary do?
Does my document need to be notarized?
Find out if your document needs to be notarized before it can be authenticated by our office. If your original document cannot be authenticated, we may be able to authenticate a notarized copy. Check the specific requirements for your document in step 2.
Who can notarize my document?
Any Canadian notary whose signature we recognize can notarize your document.
If we are unable to recognize the signature of your notary, invite your notary to register with us. The notary can do this by providing a specimen signature.
How do I find a Canadian notary?
Search online for "notary public". The rules governing Canadian notaries vary between provinces and territories. The notary will tell you what they are able to do to notarize your document.
How is my document notarized?
A Canadian notary signs and seals your document. The notary can also prepare a separate certificate (sign it and attach it to your document).
When signing your document, the notary must:
- have a valid certificate of appointment
- handwrite their signature in ink
- apply a stamp or seal showing their full name as it appears on their certificate of appointment and the Canadian province or territory in which they have been appointed
- indicate the act they performed (e.g. certifying a true copy)
- indicate the date on which they notarized the document
- indicate the date on which their appointment as a notary expires (if applicable)
What can my notary do?
In signing your document, the notary may, for example:
- witness a signature
- receive a declaration or affidavit
- certify that a document is a true copy of the original
Translated documents
A Canadian notary may also be able to certify a translation to be true if they speak both languages. If that is the case, ensure that the notary indicates on the document both of the following:
- They attest to speaking both languages
- They certify the accuracy of the translation
Related services and information
- Changes to authentication services in Canada
- Updates – Authentication services section
- Alternatives to authentication by the Authentication Services Section at Global Affairs Canada
- Getting married outside Canada
- Statement in lieu of certificate of non-impediment to marriage abroad
- Check the status of your request
- Reasons we cannot authenticate your document
- If you are outside Canada
- Frequently asked questions
